Administrative Records and EBilling Coordinator

Expeditors; Bellevue (WA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Paid time off

Health plan

Life insurance

401(k)

Stock purchase plan

Training program

Job summary

Expeditors International of Washington, Inc. is seeking a full-time Administrative Records and E-billing Coordinator to support the Corporate Legal Department in Bellevue, WA.

The role includes e-billing management, records coordination, and general office tasks to keep the team organized and efficient. The ideal candidate has 2+ years of progressive office experience, strong Microsoft Office skills, and excellent communication with an ability to prioritize in a fast-paced environment.

Qualifications

• 2+ years of progressive office experience.
• Proficient with Microsoft Office suite.
• Effective verbal and written communication skills.
• Exceptional organizational skills.
• Attention to detail and tidiness.
• Excellent customer service and interpersonal skills.
• Winning attitude, team player and collaborator.
• Flexible in responding to shifting workload requirements.

Responsibilities

• E-billing management: email invoices to international branches and follow up on payments; assist with reconciliations between vendors, legal, and accounting.
• Manage department files and records; coordinate records maintenance, storage, preservation and disposition of various records.
• Provide general office and administrative support to the team.
• Bindering, indexing, copying, scanning and printing projects; perform post-scanning quality assurance.
• Manage department file digitization.
• Data entry and systems migration support.
• Supplies management.
• Facilities management and common area oversight.
• Technical computer and equipment liaison and troubleshooting.

Skills

Administrative support

Effective communication

Organizational skills

Attention to detail

Customer service

Team player

Flexibility

Multitasking

Tools

Microsoft Office

Job description

The Seattle-based Corporate Legal Department of Expeditors International of Washington, Inc. is seeking a full-time administrative records and e-billing coordinator to provide administrative support to the Legal Department, while supporting the team's organizational goals and department initiatives. The ideal candidate will have progressive administrative experience and skills, with demonstrated attention to detail and organization, with the ability to prioritize and multitask in a fast-paced environment.

Position responsibilities include, but are not limited to:

• E-billing management assistance (email invoices to international branches, follow-up to ensure payment in a timely manner, assist with reconciliations liaising between vendors, the legal department and accounting)
• Manage department files and records; plan, organize, and coordinate records maintenance, storage, preservation and disposition activities involved in the management of a wide variety of departmental records; and perform related work.
• Provide general office and administrative support to team
• Bindering, indexing, copying, scanning and printing projects, providing post-scanning quality assurance to ensure batches are complete, accurate, and of a high quality
• Manage department's file digitization
• Data entry and systems migration support
• Supplies management
• Facilities management and common area oversight
• Technical computer and equipment liaison and troubleshooter

Qualifications

• 2+ years of progressive office experience
• Proficient with Microsoft Office suite of products in performing a variety of computer-based tasks.
• Effective verbal and written communication skills
• Exceptional organizational skills
• Attention to detail and tidiness
• Excellent customer service and interpersonal skills
• Winning attitude, team player and collaborator
• Flexible in responding to shifting workload requirements

Additional Information

Expeditors is fully committed to the importance of diversity within the legal profession as an Equal Opportunity Employer. We strongly encourage the interest of diverse candidates in the company.

The company's equal employment opportunity policy prohibits unlawful discrimination with respect to race, sex, sexual orientation, marital status, age, color, religion, creed, national origin, disability, veteran or other status protected by applicable law.

All your information will be kept confidential according to EEO guidelines.

Benefits:

• Paid Vacation, Holiday, Sick Time
• Health Plan: Medical, Prescription Drug, Dental and Vision
• Life and Long Term Disability Insurance
• 401(k) Retirement Savings Plan
• Employee Stock Purchase Plan
• Training and Education Program