Records File Clerk

Wood, Smith, Henning & Berman LLP; Tampa (FL); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Medical/dental/vision

PTO and holidays

Referral program

Job summary

Wood, Smith, Henning & Berman LLP is seeking a Records File Clerk to support the Records & Governance department, attorneys, and staff by organizing, retrieving, and tracking physical and electronic data in accordance with firm policies.

You will assist with updating the Records Information Management database, processing incoming records, scanning files, and supporting projects. The role requires 3–5 years law firm experience and proficiency in MS Office and iManage.

Qualifications

• Experience in a law firm or Records/Information Governance preferred.
• Ability to multitask and prioritize in a fast-paced environment.
• Professional appearance and demeanor; reliable and responsible.

Responsibilities

• Responsible for records management, file organization, retrieving and tracking physical and electronic data in accordance with policy, procedure and workflow
• Responsible for maintaining and updating Records Information Management database
• Responsible for processing of incoming physical records
• Responsible for downloading and saving of electronic data
• Support Records Coordinators in administrative and matter projects
• Assist with Outgoing and Incoming Matter transfer
• Assist with scanning of physical files
• Assist with preparing external media (and shipping)
• Assist with Records & Governance Department administrative initiatives and projects
• Assist with archiving of electronic data
• Assist with disposition of physical and electronic data
• Assist with overall daily and assigned projects
• Respond to requests for records and information promptly and accurately

Skills

Attention to detail

Multi-tasking

Team player

Strong communication

Organizational skills

Tools

MS Office

iManage

Job description

The Records File Clerk plays a vital role in supporting the Records & Governance department, attorneys, and staff by performing and assisting with essential projects. This position involves organizing, retrieving, and tracking both physical and electronic data in line with Firm and Department policies. The role also includes contributing to administrative initiatives within the Records & Governance department, ensuring the team's overall success.

Position Responsibilities:

• Responsible for records management, file organization, retrieving and tracking of physical and electronic data in accordance with policy, procedure and workflow
• Responsible for maintaining and updating Records Information Management database
• Responsible for processing of incoming physical records
• Responsible for downloading and saving of electronic data
• Support Records Coordinators in administrative and matter projects
• Assist with Outgoing and Incoming Matter transfer
• Assist with scanning of physical files
• Assist with preparing external media (and shipping)
• Assist with Records & Governance Department administrative initiatives and projects
• Assist with archiving of electronic data
• Assist with disposition of physical and electronic data
• Assist with overall daily and assigned projects
• Respond to requests for records and information promptly and accurately

Position Requirements:

• Minimum of 3-5 years law firm experience (preferred experience in a Records or Information Governance Department)
• Proficient in MS Office (specifically, MS Word, MS Excel & Outlook)
• Proficient with Document Management systems such as iManage
• Proficient with handling of Electronically Stored Information
• Ability to multi-task
• Must be reliable and responsible
• Must be a team player with a positive attitude
• Must be a self-starter who is well organized and can handle multiple tasks with the ability to prioritize work
• Must be flexible and open-minded to different tasks and projects
• Ability to operate standard office equipment such as a computer, photocopier, postage machine, and scanner
• Excellent communication skills, both verbal and written
• Ability to work in fast paced environment while paying close attention to detail
• Professional appearance and demeanor
• 3 professional references are required

Benefits include:

• A competitive salary package, including the potential for bonuses
• Insurance including medical, dental, vision, disability, life, and a flexible spending account
• PTO, sick time and paid holidays
• Referral program