Legal Receptionist

CAROLINA LEGAL ASSOCIATES; Columbia (SC); Presencial; USD 21.000 - 30.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Competitive hourly pay

Hands-on training in legal software

Close-knit team environment

Career exposure in specialized legal领域

Descripción de la vacante

CAROLINA LEGAL ASSOCIATES in Columbia, SC is seeking a warm, dependable Legal Receptionist & Administrative Coordinator to be the friendly face of the firm. You will manage the front desk, greet guests, and handle multi-line calls with professionalism.

You will streamline intake and scheduling, guide clients through initial paperwork, and support the legal team by filing, scanning, and data entry in the case management system.

Formación

• Experience in reception, front desk, or office administration.
• Ability to manage multi-line phone systems while multi-tasking.
• Excellent verbal communication with a compassionate customer service approach.
• Strong organizational skills with attention to detail and follow-through.
• Legal office experience or familiarity with law office software preferred.

Responsabilidades

• Welcome clients: greet visitors and manage appointments in a professional reception area.
• Direct incoming calls: handle high-volume calls with warmth, clarity, and professionalism.
• Streamline intake & scheduling: guide clients through initial paperwork and coordinate attorney meetings.
• Support office operations: filing, scanning, mail processing, and data entry in the case management system.
• Assist legal staff: prepare documents and keep case files up to date.
• Uphold discretion: protect sensitive client information with confidentiality.

Conocimientos

Reception experience

Multi-line phone handling

Verbal communication

Organization & detail

MS Office & digital filing

Reliability & punctuality

Legal setting experience

Legal software familiarity

Descripción del empleo

A growing local bankruptcy law firm is looking for a warm, dependable, and highly organized Legal Receptionist & Administrative Coordinator to join their team.

As the primary face and voice of the practice, you will set the tone for every visitor and caller seeking guidance. You will manage incoming multi-line calls, greet arriving guests with empathy, and provide seamless administrative support to keep the legal team running smoothly.

If you thrive in a bustling office environment, love helping people feel supported, and bring great energy to front-desk operations, this role will be a wonderful fit!

What You Will Do

• Welcome Clients: Greet office visitors, manage appointments, and maintain an inviting, professional reception space.
• Direct Incoming Calls: Answer and route high-volume calls promptly with warmth, clarity, and professionalism.
• Streamline Intake & Scheduling: Guide clients through initial paperwork, gather basic files, and schedule attorney meetings across shared calendars.
• Support Office Operations: Manage daily filing, scanning, mail processing, and data entry inside the firm's case management database.
• Assist Legal Staff: Collaborate closely with attorneys, paralegals, and managers to prepare documents and keep case files fully updated.
• Uphold Discretion: Protect sensitive personal and financial client data with total confidentiality.

What You Bring (Qualifications)

Required Skills:

• Proven background in reception, front desk, or office administrative support.
• Demonstrated ability to manage multi-line phone systems comfortably while multi-tasking.
• Excellent verbal communication skills paired with a compassionate, reassuring customer-service style.
• Sharp organizational abilities, tight attention to detail, and reliable follow-through.
• Tech-savvy comfort with Microsoft Office, digital file management, and routine office equipment.
• Punctual, dependable, and resilient when balancing fast-moving priorities.

Preferred Skills:

• Prior experience in a legal setting or bankruptcy practice (willing to train the right candidate!).
• Familiarity with law office software or digital CRM databases.

Who Fits Best

The ideal candidate combines active initiative with genuine warmth. Because bankruptcy matters can feel stressful for clients, your patient attitude and clear communication will make a lasting positive impression. You take pride in being the central pillar of office efficiency, stepping up wherever help is needed, and keeping everyday operations running without a hitch.

• Competitive hourly pay reflective of experience.
• Hands-on training in legal software, administrative systems, and bankruptcy procedures.
• A supportive, close-knit team environment focused on client success.
• Valuable career exposure within a specialized legal field.