Legal Processing Assistant - Probationary

alamedacourts; Oakland (CA); On-site; USD 38,000 - 46,000; Full time

Job summary

The Superior Court of California, County of Alameda is seeking a Legal Processing Assistant - Probationary to support processing and filing of legal documents, assist the public by phone and in person, and maintain accurate records in both manual and automated systems.

This entry-level role requires a high school diploma or GED and at least two years of clerical or customer service experience. The position offers daytime hours and opportunities for growth within court services.

Qualifications

• High school diploma or GED required.
• Two years of full-time work experience in a business environment with clerical duties and customer service.
• Cash handling experience is desirable.
• Knowledge of modern office practices, filing, record keeping, and basic arithmetic.

Responsibilities

• Receives, examines, and files legal documents for sufficiency, timeliness, and required documentation; returns unacceptable documents with notes.
• Assists the public at the counter, by phone, and online; explains filing processes and procedures and basic court fees.
• Verifies and updates information in manual and automated systems; posts payments and makes docket entries.
• Prepares and files a variety of legal documents and related materials; maintains and locates records and files as needed.
• Assists with court calendars and notices; coordinates document flow for court assignments.

Skills

Customer service

Data entry

Basic computer skills

Education

High school diploma or GED

Job description

Salary Range

$27.75 - $33.06 Job Description

Do you have exceptional customer services skills? Are you detail-orientated and organized? Are you looking for a job with growth and opportunity? If so, this position is perfect for you!

The Superior Court of California, County of Alameda is accepting applications for the position of Legal Processing Assistant - Probationary. Under general supervision, the Legal Processing Assistant Probationary receives, examines, prepares, files, processes and maintains a variety of legal documents; assists the public in person and over the telephone; verifies, enters, and retrieves information from automated and manual record keeping systems; and performs other related duties as assigned.

DISTINGUISHING FEATURES

This is the entry-level class in the Legal Processing Assistant series. Assignments are rotated and employees must demonstrate proficiency in more than one activity (files, data input, public counter, new filings, etc.) of the court prior to progression to the next level of Legal Processing Assistant. Legal Processing Assistants are distinguished from courtroom clerks in that the latter perform clerical activities exclusively within a courtroom setting.

A new eligibility list will be established to fill Legal Processing Assistant - Probationary vacancies at various court locations. Legal Processing Assistants may be assigned or reassigned to various locations within the County and work between the hours of 8:00 a.m. to 6:00 p.m., as determined by the business needs of the Court.

Example of Duties

NOTE: The following are duties performed by employees in this classification; however, employees may perform other related duties at an equivalent level. Each individual in this classification does not necessarily perform all duties listed.

• Receives and examines legal documents for sufficiency of information, conformity, jurisdiction, completeness, timeliness, and required supporting documentation; returns unacceptable documents, noting discrepancies and reasons for rejection; affixes seals and stamps to endorse, to certify or to file documents.
• Provides effective customer service and assists the public, court staff and other agencies at the counter, via the Court's website and by phone; provides procedural information regarding status of legal cases; accepts bail money; answers inquiries and explains legal filing processes and procedures, use of court forms, and basic rules of court; explains fees and fines; assists individuals in locating material and information; and accepts routine filings.
• Verifies, enters, retrieves, corrects and updates information in manual and/or automated record keeping systems; posts payments for citations; and makes docket entries on current and old cases.
• Prepares document files; assigns identification codes; files a variety of legal documents and related case materials; lifts and carries a variety of legal materials and/or a box weighing up to15 pounds; retrieves files and information from files; searches for missing files; copies materials requested from files and sends to appropriate party; prepares and uses indexes to locate materials; follows procedures for updating and/or purging files; delivers files and documents to court or appropriate party; prepares materials for mailing, scanning or imaging; and scans or images documents.
• Computes, receives, receipts and records payment of fines and fees; reviews, posts, adjusts and balances daily registers and financial records; compiles numerical counts and routine statistical data to provide input for reports; counts, balances and checks daily cash with receipts.
• Prepares court calendars coordinating arrangements with various departments and attorneys; prepares notices of hearings, court appearances or petitions; coordinates the flow of documents necessary for court assignments; assembles docket sheets; and enters actions from minute sheets into appropriate records.
• Types and prepares a variety of materials such as abstracts, judgments, clerk's transcripts, declarations, notices, letters, and other legal documents into finished form; and composes letters in response to request for general information.
• Performs other related duties as assigned.

Minimum Qualifications

• Education: An educational level equivalent to a high school diploma or G.E.D.
• And Experience: Two years of full-time work experience in a business environment, including clerical duties, providing customer service and utilizing basic computer skills. Cash handling experience is desirable.
• Knowledge of modern office practices and procedures, including filing and basic record keeping systems; operation of standard office equipment and personal computers; and business English, including grammar, punctuation, spelling and general correspondence; and basic arithmetic.
• Ability to understand, explain, and apply specific statutes, codes, laws, regulations and procedures; prepare and process a variety of l