Entry-Level Legal Processing Assistant for Court Services

Superior Court of California, County of Alameda; Oakland (CA); On-site; USD 48,000 - 56,000; Full time

Job summary

The Superior Court of California, County of Alameda is accepting applications for the position of Legal Processing Assistant - Probationary. Under general supervision, the role receives, examines, prepares, files, and maintains a variety of legal documents; assists the public in person and by phone; verifies and retrieves information from record keeping systems.

This is an entry-level class; assignments are rotated across file handling, data input, public counter work and new filings, with

Qualifications

• Education: An educational level equivalent to a high school diploma or G.E.D.
• Experience: Two years of full-time work experience in a business environment, including clerical duties, providing customer service and utilizing basic computer skills.
• Cash handling experience is desirable.

Responsibilities

• Receives and examines legal documents for sufficiency, conformity, jurisdiction, timeliness, and required supporting documentation; returns unacceptable documents, noting discrepancies and reasons for rejection; affixes seals and stamps to endorse, to certify or to file documents.
• Provides effective customer service and assists the public, court staff and other agencies at the counter, via the Court's website and by phone; provides procedural information regarding status of legal cases; accepts bail money; answers inquiries and explains legal filing processes and procedures, use of court forms, and basic rules of court; explains fees and fines; assists individuals in locating material and information; and accepts routine filings.
• Verifies, enters, retrieves, corrects and updates information in manual and/or automated record keeping systems; posts payments for citations; and makes docket entries on current and old cases.
• Prepares document files; assigns identification codes; files a variety of legal documents and related case materials; lifts and carries a variety of legal materials and/or a box weighing up to15 pounds; retrieves files and information from files; searches for missing files; copies materials requested from files and sends to appropriate party; prepares and uses indexes to locate materials; follows procedures for updating and/or purging files; delivers files and documents to court or appropriate party; prepares materials for mailing, scanning or imaging; and scans or images documents.
• Computes, receives, receipts and records payment of fines and fees; reviews, posts, adjusts and balances daily registers and financial records; compiles numerical counts and routine statistical data to provide input for reports; counts, balances and checks daily cash with receipts.
• Prepares court calendars coordinating arrangements with various departments and attorneys; prepares notices of hearings, court appearances or petitions; coordinates the flow of documents necessary for court assignments; assembles docket sheets; and enters actions from minute sheets into appropriate records.
• Types and prepares a variety of materials such as abstracts, judgments, clerk's transcripts, declarations, notices, letters, and other legal documents into finished form; and composes letters in response to request for general information.
• Performs other related duties as assigned.

Skills

Customer service

Data entry

Clerical duties

Record keeping

Education

High school diploma or GED

Job description

The Superior Court of California, County of Alameda is accepting applications for the position of Legal Processing Assistant - Probationary. Under general supervision, the role receives, examines, prepares, files, and maintains a variety of legal documents; assists the public in person and by phone; verifies and retrieves information from record keeping systems.

This is an entry-level class; assignments are rotated across file handling, data input, public counter work and new filings, with