Legal Assistant

Freeman Mathis and Gary, LLP; Newark (NJ); On-site; USD 52,000 - 100,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

HSA and FSA plans available

Work-life balance

Generous PTO policy

401K plan with 3% Safe Harbor

1.5% Profit Sharing contribution

Firm paid life insurance and long-term

Employee Assistance Program

Year-end bonuses and referral fees

Firmwide socials and events

Job summary

Freeman Mathis & Gary, LLP, a nationally recognized Am Law 200 law firm, seeks an experienced legal assistant to join our Newark office. This 100% in-office position requires strong teamwork, excellent communication, and ownership of duties in a fast-paced environment.

Candidates should have at least 2 years of litigation secretarial experience; knowledge of iManage and Outlook is a plus. The position offers competitive compensation and a robust benefits package, with a strong emphasis on

Qualifications

• 2+ years litigation secretarial experience preferred.
• Knowledge of iManage and Outlook is a plus.
• Must successfully pass a background and drug screen.

Responsibilities

• Draft and review legal correspondence including proofreading for grammar, spelling, punctuation, and formatting.
• Prepares and collects conflict of interest checks, opens new files and maintains client files.
• Maintains attorneys’ calendars with important dates.
• Familiar with State and Federal court filings, including submission of electronic filings.
• Organize and prioritize numerous tasks and complete them under time constraints with minimal supervision.
• Maintain a high level of confidentiality.

Skills

Litigation secretarial experience

Teamwork

Communication

Organizational skills

Tools

iManage

Outlook

Job description

• Salary Range : $52,000 USD to $100,027.20 USD
• Administrative
• Full-Time
• Requisition #: LEGAL001682

Description

Freeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states seeking an experienced legal assistant to join our Newark office. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, are problem-solvers, and are willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. This is a 100% in office position and remote work is not available.

Organized, Timely, Confidential, Responsive (within 24 hours)

Essential Duties and Responsibilities

• Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting.
• Prepares and collect conflict of interest checks, open new files and maintain client files.
• Maintains attorneys’ calendars with dates of importance.
• Familiar with State and Federal court filings, including submission of electronic filings.
• Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision.
• Ability to maintain a high level of confidentiality.

Qualifications

• Positive attitude and ability to effectively communicate with attorneys, staff, and clients.
• 2+ years litigation secretarial experience preferred.
• Knowledge of iManage and Outlook is a plus.
• Must successfully pass a background and drug screen.

What we offer you

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision
• HSA and FSA plans available for employees and dependents
• Work-life balance
• Generous PTO policy
• 401K plan including a 3% Employer Safe Harbor contribution
• 1.5% Profit Sharing contribution
• Firm paid life insurance and long-term disability
• Employee Assistance Program
• Year-end bonuses and referral fee programs
• Regular firmwide socials and events

Actual base pay within the range will also be dependent on other factors, including but not limited to, relevant experience, internal equity, skills, qualifications, and other job-related factors permitted by law.

EEO Statement

Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.