Legal Practice Coordinator - Projects (Hybrid)

nrf; Houston (TX); Hybrid; USD 52,000 - 74,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan

Profit sharing

Fertility benefits

Commuter benefits

Student loan assistance

Paid time off

Maternity/paternity leave

Job summary

Norton Rose Fulbright US LLP in Houston is seeking a proactive Practice Coordinator to support lawyers in the Projects group with administrative and legal tasks. You will manage documents, calendars, deadlines, and client communications, ensuring accuracy and confidentiality.

The role requires in-person presence in Houston at least three days per week under the firm’s hybrid policy, with overtime and scheduling flexibility.

Qualifications

• Minimum of 3 years' experience performing basic office and clerical duties in a law firm or professional service organization.
• Associate's or Bachelor's degree preferred; high school diploma is required.
• Proficient in Microsoft Office and Adobe Acrobat.
• Experience with document management system, iManage preferred.
• Excellent communication skills, both written and verbal.
• Excellent organizational skills and attention to detail.
• Team player with flexibility and discretion; willing to work overtime as needed.

Responsibilities

• Prepare, edit and proofread a variety of practice area legal documents (correspondence, agreements, spreadsheets, presentations).
• Organize, maintain, and track documents on client extranet sites or databases.
• Actively track deadlines and status of matters and provide regular updates to attorneys.
• Maintain calendars with meetings, conference calls, WebEx; reserve conference rooms.
• Review and edit pre-bills; research outstanding invoices and payments.
• Interact with clients, outside counsel and others as requested.
• Manage physical and electronic files (iManage).
• Assist with attorney time entry and client billing as needed.
• Process business expense reimbursements and vendor payments.
• Coordinate travel arrangements and team events; coordinate mailings and contact lists.
• Complete client/matter intake forms and work with attorneys and compliance.

Skills

Microsoft Office

Adobe Acrobat

iManage

Time management

Communication

Teamwork

Education

Associate's or Bachelor's degree preferred

High school diploma required

Tools

Microsoft Office

Adobe Acrobat

iManage

Job description

Norton Rose Fulbright US LLP in Houston is seeking a proactive Practice Coordinator to support lawyers in the Projects group with administrative and legal tasks. You will manage documents, calendars, deadlines, and client communications, ensuring accuracy and confidentiality.

The role requires in-person presence in Houston at least three days per week under the firm’s hybrid policy, with overtime and scheduling flexibility.