Legal Practice Group Operations Coordinator

Nixon Peabody LLP; San Francisco (CA); Hybrid; USD 77,000 - 110,000; Full time

Job summary

Nixon Peabody LLP seeks a Practice Group Support Specialist for the Construction & Real Estate Litigation team in San Francisco. Initial onsite training (Mon-Fri, 9:00 AM – 5:30 PM PT) precedes a hybrid work schedule after training.

The role supports attorneys and paralegals with document handling, client billing, onboarding, and business development, contributing to a dynamic, collaborative firm culture and ongoing professional growth.

Qualifications

• 0-3 years of relevant experience within a law firm setting.
• Bachelor's degree required. Experience in lieu of a degree will be considered.
• Excellent communication skills, both verbal and written.
• Attention to detail with the ability to handle difficult situations and meet varying deadlines.
• Interpersonal skills with the ability to work with personnel at all levels.
• Strong research, proofreading and editing skills.
• Proficient in Microsoft Office Suite (i.e. Excel and Power Point).
• Ability to work independently with minimal supervision.
• Demonstrated ability to handle multiple tasks concurrently.
• Ability to thrive in a high-volume, deadline-driven work environment.
• Willingness to learn new skills.

Responsibilities

• Manage document collection, creation, review; draft initial versions and redline revisions.
• Maintain proposal systems, experience databases, form files, templates, and other departmental information warehouses.
• Order, organize, and maintain documents and client files; prepare correspondence for attorneys.
• Manage engagement letters, conflicts checks, and new business forms.
• Handle client billing workflows and support year-end collection efforts.
• Support onboarding and training of new team members.
• Serve as a point of contact; support business development initiatives and events.
• Coordinate department meetings and agendas.
• Perform other duties as assigned.

Skills

Communication skills

Attention to detail

Interpersonal skills

Research

Proofreading

Editing

Microsoft Office

Education

Bachelor's degree

Job description

Nixon Peabody LLP seeks a Practice Group Support Specialist for the Construction & Real Estate Litigation team in San Francisco. Initial onsite training (Mon-Fri, 9:00 AM – 5:30 PM PT) precedes a hybrid work schedule after training.

The role supports attorneys and paralegals with document handling, client billing, onboarding, and business development, contributing to a dynamic, collaborative firm culture and ongoing professional growth.