Legal Practice Assistant — Hybrid In-Office Support

Nixon Peabody LLP; New York (NY); Hybrid; USD 77,000 - 110,000; Full time

Job summary

Nixon Peabody LLP in New York City is seeking a Practice Assistant to provide proactive, client-facing administrative support for assigned timekeepers and teams. You will manage calendars, coordinate meetings and travel, and assist in preparing engagements and filings with accuracy and professionalism.

The role requires 3+ years in a law firm, a Bachelor’s degree, and strong communication skills. Notary certification is preferred.

Qualifications

• 3+ years of experience in a law firm setting.
• Bachelor’s Degree required; experience in lieu of a degree will be considered.
• Notary Public certification preferred.

Responsibilities

• Provide high-level practice- and client-facing administrative support for assigned timekeepers and others.
• Proactively managing calendars and coordinating meetings, travel, and logistics.
• Prepare documents quickly and accurately; proofreading own and others' work.
• Answer phones promptly with a friendly, professional tone.
• Open new matters and prepare engagement letters; maintain up-to-date contact lists.
• Assist in tracking CLE requirements and attorney renewals.
• Assist time entry and billing staff with the production of timesheets and bills.

Skills

Excellent communication

Detail oriented

Multitasking

Independent worker

Interpersonal skills

Willingness to learn litigation

Education

Bachelor’s Degree

Notary Public certification preferred

Tools

Microsoft Office Suite

Job description

Nixon Peabody LLP in New York City is seeking a Practice Assistant to provide proactive, client-facing administrative support for assigned timekeepers and teams. You will manage calendars, coordinate meetings and travel, and assist in preparing engagements and filings with accuracy and professionalism.

The role requires 3+ years in a law firm, a Bachelor’s degree, and strong communication skills. Notary certification is preferred.