Practice Group Support Specialist

Nixon Peabody LLP; San Francisco (CA); On-site; USD 77,000 - 110,000; Full time

Job summary

Nixon Peabody LLP is seeking a Practice Group Support Specialist in San Francisco, CA, to provide administrative and operational support for the Construction & Real Estate Litigation practice group. Responsibilities include managing document workflows, coordinating client billing, and supporting new team member integration. The role requires excellent communication, attention to detail, and proficiency in Microsoft Office. Salary ranges from $77,000 to $110,000 annually, with additional contingent compensation. This is an Equal Opportunity employer.

Qualifications

• 0-3 years of relevant experience within a law firm setting.
• Ability to thrive in a high-volume, deadline-driven work environment.
• Willingness to learn new skills.

Responsibilities

• Manage document collection, creation and review of legal documents.
• Maintain proposal systems and experience databases.
• Handle client billing workflows and assist with year-end collection.
• Support training and integration of new team members.

Skills

Excellent communication skills

Attention to detail

Interpersonal skills

Strong research, proofreading and editing skills

Proficient in Microsoft Office Suite

Education

Bachelor’s degree

Relevant experience in lieu of a degree

Tools

Microsoft Excel

Microsoft PowerPoint

Job description

Job Description

The Practice Group Support Specialist provides comprehensive administrative, operational, and business development support for the Construction & Real Estate Litigation practice group. The role supports attorneys and paralegals with information systems, client billing, and essential administrative tasks.

Responsibilities

• Manage document collection, creation and review, including drafting initial versions, updating content, proofing for spelling/grammar errors, redlining revisions, and preparing redacted versions of legal documents.
• Maintain proposal systems, experience databases, form files, templates, and other departmental information warehouses.
• Order, organize, and maintain documents and client files, ensuring proper filing and setup. Prepare correspondence and materials as directed by attorneys.
• Manage engagement letters, including processing conflicts and new business forms, and monitor related communication for incoming clients.
• Handle client billing workflows and support year‑end collection efforts in conjunction with the billing team.
• Support training and integration of new team members, ensuring smooth onboarding.
• Serve as a point of contact.
• Support business development initiatives and assist with event follow‑up.
• Coordinate department team meetings and agendas.
• Perform other duties as assigned.

Qualifications

• 0‑3 years of relevant experience within a law firm setting.
• Bachelor’s degree required; experience in lieu of a degree will be considered.
• Excellent communication skills, both verbal and written.
• Attention to detail with the ability to handle difficult situations and meet varying deadlines.
• Interpersonal skills with the ability to work with personnel at all levels.
• Strong research, proofreading and editing skills.
• Proficient in Microsoft Office Suite (Excel and PowerPoint).
• Ability to work independently with minimal supervision.
• Demonstrated ability to handle multiple tasks concurrently.
• Ability to thrive in a high‑volume, deadline‑driven work environment.
• Willingness to learn new skills.

Location & Salary

San Francisco, CA: $77,000 to $110,000 annually. Additional contingent compensation may apply.

Equal Opportunity

Nixon Peabody LLP is an Equal Opportunity / Affiliated Action Employer. The firm is committed to creating a fair workplace and does not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, or any other characteristic protected by applicable law. Nixon Peabody participates in E‑Verify to confirm identity and employment eligibility.