4616 - Practice Group Support Specialist

Nixon Peabody LLP; San Francisco (CA); Hybrid; USD 77,000 - 110,000; Full time

Job summary

Nixon Peabody LLP seeks a Practice Group Support Specialist for the Construction & Real Estate Litigation team in San Francisco. Initial onsite training (Mon-Fri, 9:00 AM – 5:30 PM PT) precedes a hybrid work schedule after training.

The role supports attorneys and paralegals with document handling, client billing, onboarding, and business development, contributing to a dynamic, collaborative firm culture and ongoing professional growth.

Qualifications

• 0-3 years of relevant experience within a law firm setting.
• Bachelor's degree required. Experience in lieu of a degree will be considered.
• Excellent communication skills, both verbal and written.
• Attention to detail with the ability to handle difficult situations and meet varying deadlines.
• Interpersonal skills with the ability to work with personnel at all levels.
• Strong research, proofreading and editing skills.
• Proficient in Microsoft Office Suite (i.e. Excel and Power Point).
• Ability to work independently with minimal supervision.
• Demonstrated ability to handle multiple tasks concurrently.
• Ability to thrive in a high-volume, deadline-driven work environment.
• Willingness to learn new skills.

Responsibilities

• Manage document collection, creation, review; draft initial versions and redline revisions.
• Maintain proposal systems, experience databases, form files, templates, and other departmental information warehouses.
• Order, organize, and maintain documents and client files; prepare correspondence for attorneys.
• Manage engagement letters, conflicts checks, and new business forms.
• Handle client billing workflows and support year-end collection efforts.
• Support onboarding and training of new team members.
• Serve as a point of contact; support business development initiatives and events.
• Coordinate department meetings and agendas.
• Perform other duties as assigned.

Skills

Communication skills

Attention to detail

Interpersonal skills

Research

Proofreading

Editing

Microsoft Office

Education

Bachelor's degree

Job description

Specialist

Job Description

The Practice Group Support Specialist is responsible for providing comprehensive administrative, operational, and business development support for the Construction & Real Estate Litigation practice group. This position supports a dynamic team of attorneys and paralegals by managing information systems, assisting with client billing, and performing essential administrative tasks. The initial training period requires an onsite schedule, 5 days in office, Monday through Friday. The anticipated work schedule will be 9AM - 5:30PM PT. A hybrid work schedule is available once training is complete.

A career at Nixon Peabody is the opportunity to do work that matters. It's the chance to use your knowledge to shape what's ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.

We've created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.

If you're someone who's looking toward the future, we'd love to hear from you.

Location: San Francisco, CA

• Manage various aspects of document collection, creation and review, including drafting initial versions, updating content, proofing for spelling/grammar errors, redlining revisions, and preparing redacted versions of legal documents.
• Maintain proposal systems, experience databases, form files, templates, and other departmental information warehouses.
• Order, organize, and maintain documents and client files, ensuring proper filing and setup. Prepare correspondence and materials as directed by attorneys.
• Manage engagement letters, including processing conflicts and new business forms, and monitor related communication for incoming clients.
• Handle client billing workflows and support year-end collection efforts in conjunction with the billing team.
• Support training and integration of new team members, ensuring smooth onboarding.
• Serve as a point of contact.
• Support business development initiatives and assist with event follow-up.
• Coordinate department team meetings and agendas.
• Perform other duties as assigned.

To perform this job successfully, you must be able to perform each essential job responsibility listed above, satisfactorily, with or without reasonable accommodation. Nixon Peabody retains the right to change or assign other duties to this position. The requirements listed below are representative of the skills and abilities required.

Job Requirements

• 0-3 years of relevant experience within a law firm setting.
• Bachelor's degree required. Experience in lieu of a degree will be considered.
• Excellent communication skills, both verbal and written.
• Attention to detail with the ability to handle difficult situations and meet varying deadlines.
• Interpersonal skills with the ability to work with personnel at all levels.
• Strong research, proofreading and editing skills.
• Proficient in Microsoft Office Suite (i.e. Excel and Power Point).
• Ability to work independently with minimal supervision.
• Demonstrated ability to handle multiple tasks concurrently.
• Ability to thrive in a high-volume, deadline-driven work environment.
• Willingness to learn new skills.

In accordance with applicable Federal and State laws, the anticipated annual salary range for this position, depending on location, is as follows: San Francisco, CA: $77,000 to $110,000.

In addition to a standard benefits package, this role may be eligible for additional contingent compensation based on an array of factors, including but not limited to: work performance, geographic location, work experience, education, and qualifications. Because such contingent compensation is not yet calculable or may be zero ($0) in some circumstances, the above-listed salary range(s) are Nixon Peabody's good faith estimate of the annual salary(ies) it reasonably expects to pay for the position at the time of this posting.

Nixon Peabody LLP is an Equal Opportunity / Affiirmative Action Employer: Disability / Veteran. Nixon Peabody is committed to creating a fair workplace and does not discriminate against any employee or applicant for employment because of race, creed, color, national origin, sex, age, disability, marital status, sexual orientation, citizenship status, or any other characteristic protected by applicable law.

To comply with Federal law, Nixon Peabody participates in E-Verify. All newly-hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility. Please refer to the Notice of E-Verify Participation and the Right to Work posters on the Nixon Peabody Careers page for more information.

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