Legal Practice Assistant: Proactive Admin & Client Support

Perkins Coie LLP; Palo Alto (CA); On-site; USD 83,000 - 150,000; Full time

Job summary

Ashurst Perkins Coie US LLP seeks a Legal Practice Assistant to support attorneys and clients with high-level administrative and legal tasks in a fast-paced environment. You will manage calendars, coordinate communications, and help ensure quality work product.

Responsibilities include document drafting, filing, and collaboration across teams to maintain accurate matters and client relationships. The role requires discretion, professionalism, and a commitment to confidentiality.

Qualifications

• Minimum five years of administrative and legal experience in a law firm, legal department, or professional services environment.
• Experience supporting executives, senior-level partners, or equivalent leaders.
• Exceptional writing, communication, organization, and attention to detail is essential.
• Excellent English-language skills, grammar, spelling, punctuation, and document formatting.

Responsibilities

• Proactively manage attorney calendars, scheduling, deadlines, reminders, and travel.
• Manage emails, coordinate client communications, and facilitate meetings and documents prep.
• Provide technology guidance and stay current on firm systems, tools, and software updates.
• Deliver polished, professional service representing attorneys, practice groups, and the Firm with discretion.
• Collaborate across attorneys, paralegals, and professionals to coordinate client matters and ensure timely updates.
• Follow practice group guidelines for role-specific responsibilities.

Skills

Legal terminology

Executive support

Calendar management

Communication

Microsoft Office

Google Workspace

Attention to detail

Typing 75 WPM

Discretion & confidentiality

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

CRM systems

Firm workflow tools

Document drafting tools

Job description

Ashurst Perkins Coie US LLP seeks a Legal Practice Assistant to support attorneys and clients with high-level administrative and legal tasks in a fast-paced environment. You will manage calendars, coordinate communications, and help ensure quality work product.

Responsibilities include document drafting, filing, and collaboration across teams to maintain accurate matters and client relationships. The role requires discretion, professionalism, and a commitment to confidentiality.