Legal Practice Assistant: Operational Excellence & Client Growth

Ashurst Perkins Coie US LLP; Palo Alto (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Ashurst Perkins Coie US LLP is seeking a collaborative Legal Practice Assistant in Palo Alto to provide high-level administrative and legal support with minimal supervision. The LPA will enable attorneys and clients to thrive through proactive service, professional execution, and strict confidentiality.

The role covers administrative excellence, legal support and execution, business development, and Work-to-Cash/financial operations, requiring strong knowledge of legal terminology and precise

Qualifications

• Strong knowledge of legal terminology and practice-specific procedures.
• Familiarity with court and agency rules and deadlines.
• Excellent writing, communication, organization, and attention to detail.

Responsibilities

• Proactively manage attorney calendars, scheduling, deadlines, reminders, and travel.
• Assist with emails, client communications, meetings, document preparation, mail and deliveries.
• Provide guidance on Firm systems and tools; stay updated on software changes.
• Deliver polished, professional service representing attorneys and practice groups.
• Collaborate with travel team for policy-compliant travel arrangements.
• Deliver high-quality legal support and manage workloads with proactive follow-up.
• Coordinate client matters, track reporting, and ensure timely updates.
• Develop document frames, format, edit, redline, and proofread documents.
• Maintain organized files across document and records systems.
• Support business development, client relationships, and CRM data accuracy.
• Handle Work-to-Cash processes: time entry, billing coordination, invoices.

Skills

Legal terminology

Practice-specific procedures

Court rules & deadlines

Attention to detail

English proficiency

Microsoft Office

Job description

Ashurst Perkins Coie US LLP is seeking a collaborative Legal Practice Assistant in Palo Alto to provide high-level administrative and legal support with minimal supervision. The LPA will enable attorneys and clients to thrive through proactive service, professional execution, and strict confidentiality.

The role covers administrative excellence, legal support and execution, business development, and Work-to-Cash/financial operations, requiring strong knowledge of legal terminology and precise