Legal Practice Assistant / Office Coordinator

Maynard Nexsen PC; Greensboro (NC); On-site; USD 42,000 - 70,000; Full time

Job summary

Maynard Nexsen PC in Greensboro, NC seeks a dedicated Office Coordinator / Legal Practice Assistant to support the Construction and Corporate Practice Groups. The role combines legal secretarial duties with office administration to ensure smooth daily operations.

You will prepare legal documents, coordinate calendars, supervise staff, handle onboarding tasks, and liaise with clients and vendors. Strong MS Office skills and confidentiality are essential.

Qualifications

• Proven ability to manage confidential information with discretion.
• Experience supporting paralegals and legal practice assistants is preferred.
• Litigation experience or exposure is a plus.

Responsibilities

• Prepare correspondence, memoranda and legal documents (summonses, complaints, motions, responses, subpoenas) under attorney supervision.
• Provide trial support and maintain attorney time records and billing.
• Format briefs and pleadings; file documents with State and Federal courts (e-filing).
• Maintain calendars, open new files, and handle client communications.
• Coordinate with staff, vendors, and building management; supervise receptionist and support staff.

Skills

Interpersonal skills

Organizational skills

Microsoft Office

Verbal and written communication

Integrity and confidentiality

Education

2 year degree

Paralegal certificate preferred

Associate or Bachelor degree preferred

Tools

Microsoft Word

Excel

Outlook

Job description

Legal Practice Assistant / Office Coordinator# Legal Practice Assistant / Office CoordinatorGreensboro, NC 27408## OverviewPosition TypeFull TimeEducation Level2 Year Degree## DescriptionOffice Coordinator / Legal Practice Assistant (Litigation and Corporate)Greensboro**Office Coordinator – Summary**Responsible for managing daily administrative tasks and ensure the smooth operations of the officeEssential Job Functions* Confidential interactions with staff, leadership, external guests, and human resources to resolve staff concerns and conflicts* Provide support to paralegals and legal practice assistants for maximum workflow success* Supervise receptionist, courier, and document specialist positions for prioritizing daily logistics, requests, deadlines, office supplies, and meeting setups* Process I-9 verification, provide training regarding work applications, security access, business cards, and equipment setup for new hires* Coordinate office library publications and invoicing* Point of contact for vendors and building management for work orders and office repairs* Coordinate office events, firm-wide meetings, health screenings, and office celebrations* Monitor office expenditures and reimbursement of same* Coordinate personal time off for staff in accordance with firm policies and ongoing administrative support* Participate in interviews for staffing candidates* Payment of dues for NC Bar Association, NC State Bar, 24th Judicial District/Greensboro Bar Association, and specialization fees* Disciplinary actions regarding staff**Legal Practice Assistant - Summary**Responsible for providing legal secretarial and administrative support for the Construction and Corporate Practice GroupsEssential Job Functions* Prepare correspondence, memoranda and other legal documents such as summonses, complaints, motions, responses, and subpoenas under the supervision of an attorney or other timekeepers* Provide trial support* Formatting briefs, pleadings and other legal documents* Keeping track of attorney time records and billing* Filing legal documents for State and Federal courts (e-filing skills are required)* Transcribing dictation* Corresponding with clients* Maintaining calendars* Open new files and client matters* Request conflict of interest checks* Maintain all client and general files* Maintain client contact when appropriate* Work closely with other administrative support staff (conflicts, records, office services, etc.)* Receive clients and visitors; maintain good public relations with clients; observe confidentiality of attorney-client relationship* Proofread documents* Provide administrative coverage for attorneys firm-wide through the workflow pod to include processing expense reports, travel arrangements, e-filingNecessary Knowledge, Skills and Abilities* Excellent interpersonal and organizational skills and the ability to work successfully with multiple team members, interacting with employees at all levels of the organization* Competent to handle a variety of activities with attention to detail and quality, with the ability to follow through and follow up and adapt to quickly meet changing deadlines and priorities* Advanced proficiency with Microsoft Office Suite applications, including Word, Excel, and Outlook* Ability to complete multiple tasks and a high volume of work on short deadlines and follow through on assigned tasks with limited supervision* Retain a high level of flexibility and resourceful problem solving* Exceptional verbal and written communication skills* Ability to handle sensitive information with the highest degree of integrity and confidentiality* Maintain a professional work environment, adhering to firm policies and proceduresEducational and Experience Requirements* Prior litigation experience required* Associate’s/Bachelor’s degree preferred* Paralegal Certificate preferredWork Environment and Physical Demands * In office position* Ability to work extended hours when necessary* Normal office environment; no unusual physical demands