Legal Practice Assistant: Detail-Driven Paralegal Support

Vedder Price Fl LLP; Miami (FL); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Bonus program

401(k) matching

Health, dental & vision plans

Paid time off

Work-life balance

Job summary

Vedder Price P.C. in Miami seeks a Legal Practice Assistant to support attorneys and paralegals, handle document processing, travel arrangements, new business intake, and client inquiries. The role emphasizes accuracy, organization, and client service in a fast-paced environment.

You will manage calendars, prepare expenses, and assist with meetings while maintaining confidential files and coordinating with multiple departments. Hybrid work model offered, competitive benefits included.

Qualifications

• Associate's degree preferred.
• Minimum of five (5) years of legal secretarial experience in a law firm environment working with multiple attorneys preferred.
• Ability to work under pressure to meet strict deadlines.
• Experience with managing monthly client billings preferred.

Responsibilities

• Prepare and revise, format and finalize a wide variety of legal documents.
• Assist attorneys with new client applications, conflict checks and audit letters.
• Accurately enter attorney time into timekeeping system to meet weekly deadlines.
• Work closely with Accounting Department staff to prepare client billings and receivables.
• Proficiency with making and managing travel arrangements to ensure accuracy and effective communication.
• Answer, screen and place phone calls to clients and other business associates and respond to client inquiries.
• Open, review and route mail as directed.
• Provide assistance to other Legal Practice Assistants to meet Firm and client needs.
• Establish and maintain client and administrative files in compliance with Firm policies.
• Interact daily with departments to facilitate high-level legal support.
• Prepare and submit expense reports.
• Manage attorney calendars and schedule client meetings.

Skills

Legal secretarial experience

Organizational skills

Communication skills

Education

Associate's degree

Tools

Word

PowerPoint

Excel

Job description

Vedder Price P.C. in Miami seeks a Legal Practice Assistant to support attorneys and paralegals, handle document processing, travel arrangements, new business intake, and client inquiries. The role emphasizes accuracy, organization, and client service in a fast-paced environment.

You will manage calendars, prepare expenses, and assist with meetings while maintaining confidential files and coordinating with multiple departments. Hybrid work model offered, competitive benefits included.