Litigation Practice Assistant

Strategic Employment Partners (SEP); Chicago (IL); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Hybrid work environment

Comprehensive benefits package

Job summary

Strategic Employment Partners (SEP) is seeking an experienced Legal Practice Assistant to provide comprehensive litigation support to senior leadership across a national practice. The role requires managing critical administrative and litigation tasks, coordinating across multiple U.S.

offices, and thriving in a fast-paced environment. Requirements include 4+ years in legal administration, strong e-filing experience, and excellent communication.

Qualifications

• 4+ years of legal administrative or litigation support experience in a law firm or professional services setting.
• Hands-on e-filings in federal and state courts.
• Strong proficiency with MS Office and document management systems.
• Experience with docketing, transcription, and expense management systems.
• Excellent written and verbal communication; ability to interact with attorneys and clients at all levels.
• High school diploma or equivalent; strong organizational skills and attention to detail.
• Jurisdictions preferred: Illinois, California, New York, Florida, Pennsylvania.
• Typist speed 60+ WPM; ability to manage multiple deadlines simultaneously.

Responsibilities

• Prepare, edit, format, and proofread legal documents, correspondence, and reports.
• Coordinate and submit electronic filings in federal and state courts.
• Provide litigation support including hearing prep, exhibit management, and deposition coordination.
• Manage complex attorney calendars and scheduling; coordinate meetings via Microsoft Teams.
• Arrange business travel and related logistics.
• Maintain client files and case records in electronic and physical formats.
• Enter and track deadlines using docketing systems.
• Process expense reports and vendor invoices in firm financial systems.
• Assist with file closing procedures and records management.
• Coordinate client meetings, conferences, depositions, and hospitality arrangements.
• Reserve conference space and support videoconferencing for meetings and proceedings.

Skills

Litigation support

Executive assistant

Calendar management

Typing speed

Communication skills

Education

High school diploma

Tools

MS Outlook

MS Word

MS Excel

MS Teams

Adobe Acrobat

Document management systems

Electronic filings

Job description

A prestigious national law firm is seeking an experienced Legal Practice Assistant to provide litigation support to senior leadership within a highly specialized legal practice. This role supports attorneys across multiple U.S. offices and requires a professional who thrives in a fast-paced environment, manages competing priorities effectively, and maintains exceptional attention to detail.

This opportunity is ideal for a proactive legal support professional who enjoys working collaboratively while taking ownership of critical administrative and litigation-related responsibilities.

Key Responsibilities

• Prepare, edit, format, and proofread legal correspondence, court documents, memoranda, reports, and other attorney work product.
• Coordinate and submit electronic filings in federal and state courts.
• Provide litigation support, including hearing preparation, exhibit management, deposition coordination, transcript requests, and filing-related activities.
• Manage complex attorney calendars, meeting scheduling, and Microsoft Teams coordination.
• Arrange business travel and assist with related logistics.
• Maintain and organize client files and case records in both electronic and physical formats.
• Enter and track critical deadlines using legal docketing systems.
• Process expense reports and vendor invoices through firm financial systems.
• Assist with file closing procedures and records management.
• Coordinate client meetings, conferences, depositions, and related hospitality arrangements.
• Reserve conference space and support videoconferencing logistics for meetings and legal proceedings.

Qualifications

• 4+ years of legal administrative, litigation support, or executive assistant experience within a law firm or professional services environment.
• Hands-on experience with federal and state court e-filings.
• Prior filing experience in one or more of the following jurisdictions is strongly preferred: Illinois, California, New York, Florida, and Pennsylvania.
• Advanced proficiency with Microsoft Outlook, Word, Excel, Teams, Adobe Acrobat, document formatting, redlining, and styles.
• Experience utilizing legal document management, docketing, transcription, and expense management systems.
• Strong typing and document production skills (60+ WPM preferred).
• Exceptional organizational skills with the ability to manage multiple deadlines simultaneously.
• Excellent written and verbal communication skills.
• Ability to work effectively with attorneys, clients, and colleagues at all levels of an organization.
• High school diploma or equivalent required.
• Base salary:$75,000 - $90,000, depending on experience and qualifications.
• Hybrid work environment.
• Opportunity to support senior leadership within a nationally recognized legal practice.
• Comprehensive benefits package available.

Why Consider This Opportunity?

Join a well-established national law firm known for handling sophisticated legal matters across a broad range of industries. This role offers exposure to high-level litigation work, collaboration with attorneys across several major markets, and the chance to be a key contributor within a respected legal team.