Legal Practice Assistant

Burr & Forman; Nashville (TN); On-site; USD 42,000 - 62,000; Full time

Job summary

Burr & Forman LLP in Nashville, TN is seeking a full-time litigation practice assistant to support the litigation team with advanced administrative tasks, document preparation, and calendar management.

Ideal candidates have at least two years in a legal setting, strong Microsoft Word skills, and the ability to thrive in a fast-paced environment. Some overtime may be required.

Qualifications

• Two or more years of experience as a litigation secretary/assistant.
• Associate degree or equivalent education/experience.
• Knowledge of district, state, and federal court filing procedures.
• Proficient in Microsoft Word and typing 50 wpm.
• Highly organized, detail-oriented, proactive, and time-conscious.
• Ability to manage competing priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Some overtime may be required.

Responsibilities

• Prepare, edit, and proof briefs, motions, discovery, pleadings, memos, correspondence and other similar documents and reports.
• Perform complex administrative duties requiring knowledge of legal terminology and legal processes.
• File briefs, pleadings, and other filings in district/state/federal court.
• Schedule and coordinate logistics for meetings, travel and depositions.
• Maintain calendars including court deadlines and appearances.
• Enter billable time and edit time and pre-bills as needed.
• Process expense reimbursements.
• Answer incoming calls, prepare documents for shipment, and distribute mail.
• Open and maintain client and case files and organizational documents.
• Respond to inquiries for information.
• Other responsibilities as needed.

Skills

Organizational skills

Communication skills

Time management

Adaptability

Education

Associate degree or equivalent

Tools

Microsoft Word

Typing 50 wpm

Job description

Burr & Forman LLP has an immediate opening in our Nashville, TN office for a full-time litigation legal practice assistant. This role involves performing complex administrative tasks that require knowledge of legal terminology and processes, including preparing and filing legal documents, managing calendars, and coordinating logistics for meetings. The ideal candidate should possess strong organizational and communication skills, with at least two years of experience in a legal setting. Proficiency in Microsoft Word and the ability to thrive in a fast-paced environment are essential. This position offers an opportunity to contribute significantly to the legal team while managing a variety of responsibilities.

KEY CONTRIBUTIONS

• Prepare, edit, and proof briefs, motions, discovery, pleadings, memos, correspondence and other similar documents and reports
• Perform complex administrative duties requiring knowledge of legal terminology and legal processes
• File briefs, pleadings, and other filings in district/state/federal court
• Schedule and coordinate logistics for meetings, travel and depositions
• Maintain calendars including court deadlines and appearances
• Enter billable time and edit time and pre-bills as needed
• Process expense reimbursements
• Answer incoming calls, prepare documents for shipment, and distribute mail
• Open and maintain client and case files and organizational documents
• Respond to inquiries for information
• Other responsibilities as needed

THE ESSENTIALS

• At least two years of experience as a litigation legal secretary/assistant in a law firm or corporate legal department environment; experience in labor and employment litigation support is a plus
• Associate's degree or equivalent combination of education, training, and experience
• Knowledge of district, state, and federal court and electronic filing procedures
• Proficient with Microsoft Word and ability to type 50 wpm
• Highly organized, detail-orientated, and proactive with a desire to take ownership
• Balance competing priorities and work effectively in a fast-paced environment, exercising patience and professionalism during stressful situations
• Strong verbal and written communication skills
• Some overtime may be required

ADDITIONAL INFORMATION

This position is a unique opportunity to join a firm that prioritizes our clients, colleagues, and communities. If you’re a service-minded professional with intellectual curiosity and excellent work ethic, please consider joining our team.

Burr & Forman LLP provides a wide range of benefits designed to support our employees and families including comprehensive health insurance, dental and vision insurance, group term life and disability insurance, a 401(k) retirement plan and retirement planning services, paid time off, and free wellness and mental health services among other benefits.

The salary range for this position reflects a reasonable estimate of the range of compensation. Actual compensation is based on a number of factors including, but not limited to education, work experience, geographic location, skills and competencies, industry knowledge, job responsibilities, market considerations and other business considerations.

Equal Opportunity Employer

Burr & Forman is an equal opportunity employer and is committed to recruiting, hiring, developing, and promoting lawyers and staff without regard to age, race, color, religion, sex, gender, national origin, sexual orientation, military and protected veteran status, gender identity or expression, transgender status, sex stereotyping, pregnancy, genetic information, disability, or any other protected characteristic.

Please view Equal Employment Opportunity, E-Verify, and other related posters at www.burr.com/careers/working-at-burr.