Legal Practice Assistant

Womble Bond Dickinson (US) LLP; Jacksonville (FL); On-site; USD 50,000 - 75,000; Full time

Job summary

Womble Bond Dickinson (US) LLP in Jacksonville, FL seeks a highly skilled Legal Practice Assistant to support multiple timekeepers in fast-paced litigation. The role demands discretion, attention to detail, and strong communication in a collaborative team environment.

Responsibilities include drafting and filing pleadings, calendar management, invoicing, NetDocuments filing, and document formatting; 5+ years of litigation support and MS Office proficiency required.

Qualifications

• Minimum 5+ years of experience as a legal assistant supporting litigation.
• Federal and State electronic court filing experience required.
• Proficiency with Microsoft Office; strong proofreading and formatting abilities.
• Ability to work independently and collaboratively; strong organizational skills.
• Experience with NetDocuments or similar document management system.

Responsibilities

• Draft, proofread, and format pleadings, contracts, and other legal documents.
• Manage electronic filing in Federal and FL state courts.
• Proofread and format documents with citation-checking.
• Coordinate in-person and virtual meetings (scheduling, room reservations, IT support).
• Maintain attorney calendars and schedules with reminders.
• Provide daily administrative support to assigned attorneys.
• Open new client and matter files and assist with intake procedures.
• Prepare and submit high volume of electronic invoicing.
• Organize and maintain electronic and paper files using NetDocuments.
• Analyze and save key correspondence and emails with standardized naming.
• Conduct legal research as requested by attorneys.
• Respond professionally to inquiries from clients, attorneys, and internal teams.
• Maintain confidentiality and discretion in all matters.
• Enter attorney time as required.
• Provide backup support to team members.
• Contribute to a collaborative team environment.
• Foster positive relationships with clients, attorneys, and staff.

Skills

Organizational skills

Time management

Communication skills

Proofreading

Microsoft Office

NetDocuments familiarity

Education

High school diploma or GED

Associate degree

Bachelor's degree

Tools

NetDocuments

Job description

Womble Bond Dickinson (US) LLP is seeking a highly skilled and motivated Legal Practice Assistant to join our Jacksonville, FL office. This position requires the ability to work independently, maintain confidentiality, and effectively support multiple timekeepers in various practice areas daily. The successful candidate will demonstrate exceptional attention to detail, professionalism, and a commitment to delivering superior service to attorneys and clients alike. In addition, the candidate should also be a team player and able to work in a fast-paced environment.

Responsibilities

• Draft, proofread, and format pleadings, contracts, and other legal documents with precision and professionalism.
• Manage electronic filing of legal documents in both Federal and State courts, specifically FL state courts, ensuring compliance with all procedural requirements.
• Proofread, format, including cite-checking and document preparation.
• Coordinate in-person and virtual meetings including scheduling, room reservations, catering, and IT support.
• Maintain attorney calendars and schedules, ensuring timely reminders and updates.
• Provide daily administrative and clerical support to assigned attorneys.
• Open new client and matter files and assist with related intake procedures.
• Prepare and submit high volume of electronic invoicing.
• Organize and maintain electronic and paper files using NetDocuments.
• Analyze and save key correspondence and emails using standardized naming conventions.
• Conduct research as requested by attorneys and/or paralegals.
• Respond professionally to inquiries from clients, attorneys, and internal teams.
• Maintain strict confidentiality and demonstrate discretion in all client matters.
• Enter attorney time as required.
• Provide backup support to other team members as needed.
• Contribute to a collaborative and supportive team environment.
• Foster positive working relationships with clients, attorneys, and staff.

Requirements

• High school diploma or GED required; associate or bachelor's degree preferred.
• Minimum of 5+ years of experience as a legal assistant supporting litigation practice areas.
• Federal and State electronic court filing experience required.
• Experience with electronic databases and document management systems; familiarity with NetDocuments or similar document management system preferred.
• Proven ability to work independently and in collaboration on assignments while exercising sound judgment.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills, including grammar, proofreading, and document formatting abilities.
• Highly detail-oriented with the ability to produce accurate work under tight deadlines.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint; advanced Excel skills preferred.
• Experience maintaining electronic databases, records, and spreadsheets.
• Ability to work assigned schedule with flexibility for overtime as required to meet business needs.