Legal Practice Assistant

The Intersect Group; Indianapolis (IN); On-site; USD 55,000 - 70,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Job summary

A legal services provider in Indianapolis is seeking a Legal Practice Assistant. The role requires 5+ years of experience, strong organizational and computer skills, and the ability to provide administrative support to a team of attorneys. Responsibilities include document preparation, scheduling, and managing files. This position offers a competitive salary ranging from $55,000 to $70,000 per year along with benefits like medical and vision insurance.

Qualifications

• 5+ years of experience as a practice assistant or legal secretary.
• Strong computer proficiency required for legal software.
• Ability to work independently and with a team.

Responsibilities

• Schedule meetings and arrange for conference rooms and meals.
• Prepare and process new matter documents.
• Maintain paper and electronic files in compliance with internal policies.

Skills

Legal terminology knowledge

Typing speed of 70+ words/minute

Proficiency in MS Office

Organizational skills

Time management

Tools

Document management software

E-filing software

Job description

Job Title: Legal Practice Assistant

Location: 100% onsite - Indianapolis, IN 46204

Daily Responsibilities

• Schedules meetings and arranges for conference rooms and meals.
• Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports
• Prepares and processes new matter documents.
• Prepares time entries for assigned attorneys and submits in a timely manner, coordinates client billings with the billing department
• Maintains paper and electronic files in compliance with internal policies
• Maintains Attorneys calendars
• Processes Mail, prepares and processes outgoing mail and faxes, arranges for specialized mail services as required
• Prepare Documents using word processing and documents management software (correspondence and complex legal documents)
• Support a team of 4 attorneys by providing secretarial and administrative assistance and performing specialized clerical tasks

Requirements

5+ years of experience as a practice assistant or legal secretary

Knowledge of legal terminology, legal documents, and legal processes

Accurate typing of 70+ words/minute

Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software

Superior organizational skills including filing, calendaring, and proofreading

Time management skills and ability to work independently as well as with a team

Benefits

Medical insurance

Vision insurance

401(k)

Base pay range

$55,000.00/yr - $70,000.00/yr