Legal Administrative Assistant- 3670526

AMS Staffing, Inc.; Phoenix (AZ); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

Referral bonus

Referral program

Job summary

AMS Staffing, Inc. is seeking a Legal Administrative Assistant for our Phoenix-area client. The role supports attorneys with secretarial and clerical tasks, including document prep, scheduling, and billing coordination.

Ideal candidates have 5+ years of legal support experience, fast typing, strong MS Office skills, and the ability to work both independently and in a team environment in an onsite setting.

Qualifications

• 5 years' experience as a practice assistant or legal secretary.
• Typing speed of 70+ wpm.
• Knowledge of legal terminology, documents and processes.
• Strong MS Office and document management skills.
• Excellent written and verbal communication.
• Attention to grammar, spelling and punctuation.
• Strong proofreading and organizational skills.
• Ability to work independently and in a team.
• Regular, predictable attendance.

Responsibilities

• Prepare and process complex legal documents and correspondence.
• Review mail and faxes; arrange special mail or messenger services.
• Maintain and update calendars for assigned attorneys.
• Maintain paper and electronic files; ensure compliance with policies.
• Prepare time entries and coordinate billing with the Billing Department.
• Provide general administrative support and screen calls.
• Schedule meetings, arrange rooms and meals, and coordinate travel.
• Mentor new staff and pilot new software as needed.

Skills

Legal terminology

Attention to detail

Typing 70 wpm

Time management

Communication skills

Independent work

Tools

MS Office Suite

Document management software

E-filing systems

Time entry software

Job description

**Job Title:**Legal Administrative Assistant

**Location:**Phoenix, AZ 85016

**Salary/Payrate:**Depending on experience (DOE), bonus and AWESOME benefits!!!

**Work Environment:**Onsite (4 / 1 wfh after significant ramp up period)

**Term:**Permanent / Fulltime

**Bachelor's degree required:**No

Referral Fee:$1,000 - should your referral start with our client

JOB DESCRIPTION

Our Phoeniex law firm client is looking for a Practice Assistant (Legal Assistant) to join our growing firm. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. May also provide back-up to receptionist as necessary, depending on size of office.

**Responsibilities:**

• Prepares Documents: Using word processing and document management software, the Practice Assistant 2 prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. Independently composes and drafts routine cover letters and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Prepares documents for e-filing as required.
• Processes Mail: Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included.
• Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities.
• Maintains Files: Maintains paper and electronic files in compliance with internal policies. Performs routine filing and retrieves files as needed. Maintains chronological files and administrative files for assigned attorneys.
• Timekeeping: Prepares time entries for assigned attorneys and submits in a timely manner. Prepares expense reimbursement and disbursement requests. Prepares billing letters and coordinates client billing matters with the Billing Department in Greenville.
• General Administrative Support: Prepares and processes new matter documents. Receives and screens phone calls and takes message as required. Receives and directs clients and visitors. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Communicates effectively and professionally with clients and with others in the Firm. Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
• The Practice Assistant may be responsible for additional administrative assistance and may, on occasion:
• Assist with mentoring new office staff
• Assist with piloting new software

**Qualifications:**

• 5 years of experience as a practice assistant or legal secretary
• Knowledge of legal terminology, legal documents and legal processes
• Accurate typing of at least 70 words per minute
• Strong computer proficiency in the use of MS Office, document management, time entry, e-filing and database software
• Excellent communication skills, written and verbal
• Understanding of correct grammar, spelling and punctuation
• Strong proofreading skills
• Superior organizational skills including filing, calendaring, and proofreading
• Time management skills and ability to work independently as well as with a team
• Regular predictable attendance