Legal Assistant

Quilling Selander Lownds Winslett & Moser P C; Indianapolis (IN); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

401(k) Plan

Firm provided life insurance

Long-term disability coverage

Year-end bonuses

Paid Holidays and PTO

Job summary

Quilling Selander Lownds Winslett & Moser P C in Indianapolis is seeking a detail-oriented Legal Assistant to join our Litigation Team. You will support attorneys handling federal court matters for corporate clients, drafting documents, managing e-files, and coordinating deadlines.

The role emphasizes strong organizational skills, proficiency with PDF editing and i-Manage, and collaboration with paralegals to move cases forward in a fast-paced environment.

Qualifications

• Associate's degree or equivalent work experience required.
• Proficiency in Microsoft Office Suite.
• Strong organizational skills and attention to detail.

Responsibilities

• Prepare drafts of legal documents, including pleadings, discovery requests and responses, motions, orders, subpoenas, documents for production and draft correspondence to opposing counsel and courts.
• Work with documents in PDF format and edit PDF documents.
• File documents in federal and state courts and mail documents when necessary.
• Calendar deadlines and ensure compliance with deadlines.
• Maintain and organize case files in i-Manage, ensuring all documents are up-to-date and accessible.
• Communicate with attorneys and paralegals to facilitate case progress.
• Schedule appointments, and coordinate meetings.

Skills

Strong organizational skills

Attention to detail

Education

Associate's degree or equivalent

Tools

Microsoft Office Suite

Job description

About the Role:

The Legal Assistant plays a crucial role on the Litigation Team in the Indianapolis Office by performing a variety of tasks to support attorneys representing corporate clients in a fast-paced federal court litigation practice.

Minimum Qualifications:

• Associate's degree or equivalent work experience.
• Proficiency in Microsoft Office Suite.
• Strong organizational skills and attention to detail.

Preferred Qualifications:

• Two to four years of experience working in a law firm or legal department.
• Familiarity with legal terminology and procedures.
• Working knowledge of i-Manage or other document management system.

Responsibilities:

• Prepare drafts of legal documents, including pleadings, discovery requests and responses, motions, orders, subpoenas, documents for production and draft correspondence to opposing counsel and courts.
• Work with documents in PDF format and edit PDF documents.
• File documents in federal and state courts and mail documents when necessary.
• Calendar deadlines and ensure compliance with deadlines.
• Maintain and organize case files in i-Manage, ensuring all documents are up-to-date and accessible.
• Communicate with attorneys and paralegals to facilitate case progress.
• Schedule appointments, and coordinate meetings.

Skills:

The required skills, such as proficiency in Microsoft Office Suite, are utilized daily to create, revise and manage legal documents. Strong organizational skills are essential for prioritizing and completing tasks based on court deadlines and ensuring compliance with the Firm’s procedures and the clients’ needs in a busy litigation environment. Attention to detail is paramount when drafting and filing or serving legal documents and preparing legal correspondence. Preferred skills, such as familiarity with legal terminology, enhance the Legal Assistant's ability to communicate effectively with attorneys and understand the litigation process, how to prioritize tasks and when to ask questions. Overall, a combination of technical proficiency and legal knowledge will enable the Legal Assistant to contribute significantly to the Team’s success.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer.

Must be able to lift up to 15 pounds at times.

Benefits:

• Competitive compensation
• Comprehensive benefits package, including medical, dental, and vision
• HSA and FSA plans
• 401(k) Plan
• Firm provided life insurance
• Firm paid long-term disability coverage
• Year-end bonuses and referral fee incentives
• 8 Paid Holidays, and PTO