Legal Practice Assistant

Esquire Recruiting, LLC; California; Hybrid; USD 100.000 - 130.000; Vollzeit

Zusammenfassung

Esquire Recruiting, LLC in Orange County, CA is recruiting a Legal Practice Assistant - Litigation for a hybrid schedule at an AM LAW 200 firm. The LPA provides administrative support for discovery, filings, trial prep, and billing, coordinating with attorneys to ensure client satisfaction.

The role requires extensive experience in litigation, strong communication, and meticulous calendar and document management, with a focus on confidentiality and cross-team collaboration.

Qualifikationen

• Bachelor’s degree or equivalent; 8+ years in legal admin.
• Solid experience in litigation support and court filings.
• Experience maintaining confidentiality.
• Strong verbal/written communication and multitasking.

Aufgaben

• Develop understanding of department objectives to address team needs.
• Prepare and file legal documents in State and Federal courts, including e-filing.
• Manage client calendars, travel, expenses, and file openings/closings.
• Support billing: prebills, edits/invoices, and time/cost entry.
• Coordinate workflow and collaborate with internal/external resources.

Kenntnisse

Litigation knowledge

Communication skills

Time management

Team collaboration

MS Office proficiency

Ausbildung

Bachelor’s degree or equivalent

Tools

Microsoft Office

Jobbeschreibung

POSITION: Legal Practice Assistant - Litigation

CITY: Orange County, CA

HOURS: Hybrid

COMP: $100,000-$130,000

Legal Practice Assistant -Litigation| AM LAW 200 | Orange County, CA Our highly successful AM LAW 200 law firm client is hiring an experienced, litigation- legal secretary for their Orange County, CA office. The Litigation Legal Practice Assistant (LPA) provides administrative support for all aspects of litigation - including discovery, court filings, trial preparation, and maintenance of time and billing records. The LPA will anticipate, plan, and proactively meet the business needs of the attorneys and execute assignments while demonstrating a general knowledge of the assigned timekeepers’ practice areas and clients to ensure extraordinary client satisfaction. The LPA will anticipate, plan and proactively meet the business needs of the attorneys and execute assignments demonstrating a general knowledge of the assigned timekeepers’ practice areas and clients to ensure extraordinary client satisfaction. Our client is offering a highly competitive compensation and benefit package.

DUTIES AND RESPONSIBILITIES:

• Develop and maintain a deep understanding of department objectives, key activities, and requirements to anticipate and proactively address the needs of the team.
• Perform administrative tasks for lawyers and other timekeepers requiring specialized knowledge of a practice area and an understanding of procedures with minimal supervision.
• Prepare and file legal documents in State and Federal courts, including electronic filings.
• Prepare other legal documents, correspondence, and binders.
• Provide other administrative duties, such as managing contacts, calendars, travel, expense reports, check requisitions, and opening and closing files.
• Support new client and business development efforts, including opening new matters and submitting conflict of interest checks.
• Code and enter timekeeper's time and costs in the firm's time and billing systems.
• Handle all tasks related to client billing to include prebills, edits/corrections, distribution and review of invoices and maintain a working knowledge of billing requirements from clients.
• Partner with the Billing team to ensure client bills are processed accurately and on time.
• Handle complex tasks, such as reviewing detailed information, submissions, and reports and coordinating the distribution of these and other materials.
• Collaborate and liaise with resources inside and outside the firm as appropriate to coordinate all aspects of workflow support for attorneys and complete projects or tasks.
• Provide overflow assistance to administrative legal support team.

KNOWLEDGE, SKILLS AND ABILITIES

• Strong litigation knowledge, skills, and abilities, including significant knowledge of Federal and State litigation practices and knowledge of local rules of courts.
• Excellent written and verbal communication skills, with the ability to effectively interact with all levels of firm personnel, clients, and vendors.
• Ability to manage multiple projects in a deadline driven environment while working across teams.
• Maintain confidentiality when handling matters for clients and other personal attorney information.
• Demonstrate a "can do" attitude and a willingness to continue learning and developing skills of an independent thinker.
• Strong knowledge of Microsoft Office Suite products.

EDUCATION AND/OR EXPERIENCE

• Bachelor’s degree and/or any combination of experience, education or training that demonstrates the ability to perform the duties of the position.
• Minimum of eight (8) years of administrative experience working in an administrative support role in a legal or professional services environment.
• Experience working in Litigation required.