Legal Personnel and Development Assistant

Akin; Carpinteria (CA); Hybrid; USD 58,000 - 65,000; Full time

Job summary

A leading international law firm is seeking a Legal Personnel and Development Assistant. The role involves providing administrative support to the Legal Personnel and Development department, ensuring superior service to attorneys and staff while maintaining a collaborative atmosphere. Ideal candidates will have a Bachelor's degree and strong skills in Microsoft Office applications.

Benefits

Health Insurance

401(k) eligibility

Paid time off

Discretionary bonus

Qualifications

• Strong proficiency in Microsoft Office applications required.
• Excellent oral and written communication skills needed.
• Ability to work well under pressure and manage multiple projects.

Responsibilities

• Provide administrative support for attorney evaluation processes.
• Assist in managing performance feedback systems.
• Collaborate on department projects related to Legal Personnel.

Skills

Communication

Microsoft Office

Database Applications

Service Orientation

Education

Bachelor’s degree

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Location: New York or Washington, DC
Schedule: 9:00 AM to 5:30 PM
FLSA: Non-Exempt
Position Type: Full-Time/Regular

Akin Gump Strauss Hauer and Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a Legal Personnel and Development Assistant to support the Legal Personnel and Development department and reporting directly to the Legal Personnel and Development Manager.

The role will reside in the New York or Washington, D.C. office with hybrid work capabilities and will be responsible for providing day-to-day administrative support and assistance to the legal personnel and development team. The Legal Personnel and Development Assistant is expected to perform all responsibilities with a commitment to providing superior service to the firm’s attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement.

Key responsibilities of this position include:

• Learn and become a knowledgeable resource for the attorney development databases in viGlobal including Utilize, Performance Management and Real-time Feedback
• Provide administrative support for the non-partner attorney evaluation process including room reservations, attendance tracking, entry of late evaluations and reports
• Assist in managing the firm’s real-time performance feedback system, Akin Thrive, to provide attorneys with ongoing feedback to further professional development
• Provide administrative support for the Akin Advisor program including but not limited to entering pairings, monitoring participation and preparing communications
• Provide administrative support for the time entry strike exemption process, bar admissions process, compensation and year-end bonus program and Akin JUMP program, as needed
• Assist with exit interview analysis for practice groups and senior leaders
• Assist in compiling and analyzing statistical information and create necessary reports to assist with various information requests and surveys
• Update and circulate monthly attorney population report to attorney recruiting and development department
• Assist with managing the department’s budget, including but not limited to reviewing and distributing monthly local office reports and productivity reports
• Submit departmental invoices and expense reimbursement requests through Chrome River
• Collaborate with department members to update and maintain the Attorney Development portal pages
• Contribute to department projects and initiatives related to all aspects of Legal Personnel, as well as Attorney Recruiting and Development
• Schedule meetings, conference calls and other appointments as requested
• Participate in scheduled periodic Legal Personnel, Attorney Development and Attorney Recruiting and Development department meetings
• Additional tasks and projects as needed

Qualifications (Experience, Knowledge, Skills and Abilities):

• Bachelor’s degree required
• Strong proficiency in Microsoft Office applications, including Word, Excel, Outlook and PowerPoint
• Familiarity with database applications
• Excellent oral and written communication skills
• Ability to read, comprehend and follow instructions
• Ability to communicate with attorneys and staff in an effective manner
• Willingness and ability to assume new tasks and responsibilities
• Strong service orientation and an ability to establish and maintain effective working relationships with peers, office and firm management, and vendors
• Commitment to professional growth and development
• Ability to work well under pressure, handle multiple projects and shifting priorities, facilitate solutions, and meet deadlines and milestones for projects assigned in a professional manner
• Demonstrates close attention to detail
• Ability to work well independently as well as effectively within the team
• Good judgment and professional maturity including the ability to manage confidential information with the utmost discretion
• Flexibility to adjust hours and work the hours necessary to meet the needs of the department
• Commitment to the Firm’s Core Values

The anticipated base salary range for this position in New York and Washington, DC is $58,000 to $65,000.The actual salary offered will be based on several factors, including, but not limited to, relevant education, qualifications, years of relevant experience, certifications or other professional licenses held, job-related knowledge and skills, business needs, and the location from which the work will be performed.Additionally, salary or hourly wages may be only part of the total compensation package, which may also include a full range of health and other insurance benefits, financial and/or other benefits (including 401(k) eligibility), a discretionary bonus, and various paid time off benefits.Additional information about benefits and rewards can be found here.

Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility
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