Legal Ops Coordinator: Data-Driven Matter & eBilling

Boehringer Ingelheim; Ridgefield (CT); On-site; USD 76,000 - 113,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Retirement savings

Paid time off

Paid holidays

Disability and life insurance

Job summary

Boehringer Ingelheim in Ridgefield, CT is seeking a Legal Operations Coordinator to strengthen matter management, eBilling, and data controls for the U.S. Legal Department. You will partner with Legal, Finance, IT and external counsel to optimize billing, reporting, and cost management across the United States.

The role emphasizes system governance, process improvement, and timely, accurate data flows. A strong background in matter management, eBilling, and MS Office is required, along with

Qualifications

• College education from an accredited institution required.
• Five years' experience in legal department or billing coordination with law firms.
• Advanced knowledge of matter management and e-billing systems; strong Excel, Word, PowerPoint.
• Excellent communication and organization skills.

Responsibilities

• Coordinates U.S. Legal Department activities related to the Matter Management and eBilling System and related outside counsel billing and invoicing, including serving as a first line approver of U.S. Legal bills, providing functional support for the system, managing security parameters, coordinating the on-boarding and training of new users and ongoing training of existing users, ensuring system integrity and coordinating all contacts with and interaction with IT
• Manages Preferred Provider Network (PPN) of outside counsel law firms and renewal of such network; handles issues and resolves disputes that arise with respect to PPN, optimizes value added services of the PPN and ensures tracking and coordinates utilization of such services; liaison between different legal functions and legal operations function as it relates to outside counsel management; leads projects relating to improving productivity, process improvement and cost optimization relating to Legal Department outside counsel management; assists Legal Department in identifying appropriate outside counsel and vendors
• Prepares reports for General Counsel, Corporate Legal, Finance and others. Such reports include spend and budget analyses, as well as matter update reports
• Establishes and updates eBilling system controls to ensure accurate data into system and accurate reporting out of system
• Develops processes for outside counsel interface with the Legal Department eBilling system (including ensuring security processes). Coordinates with outside counsel to ensure accurate and up-to-date data, compliance with outside counsel requirements, and e-billing processes. Ensures that Preferred Partner Agreement requirements are integrated into system to the maximum extent possible to ensure optimal billing practices. Interfaces with outside counsel to help resolve any non-substantive billing discrepancy
• Interface to other internal Boehringer Stakeholders, most commonly Finance (including Internal Audit) and IT, to ensure accurate reporting, system controls, security and fee allocations as well as auditing of those requirements

Skills

Microsoft Office

Excel

Communication

Organization

Project management

Education

Bachelor's degree

Tools

Matter management systems

eBilling system

MS Office suite

Job description

Boehringer Ingelheim in Ridgefield, CT is seeking a Legal Operations Coordinator to strengthen matter management, eBilling, and data controls for the U.S. Legal Department. You will partner with Legal, Finance, IT and external counsel to optimize billing, reporting, and cost management across the United States.

The role emphasizes system governance, process improvement, and timely, accurate data flows. A strong background in matter management, eBilling, and MS Office is required, along with