Legal Operations Coordinator

Boehringer Ingelheim; Ridgefield (CT); On-site; USD 76,000 - 113,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Retirement savings

Paid time off

Paid holidays

Disability and life insurance

Job summary

Boehringer Ingelheim in Ridgefield, CT is seeking a Legal Operations Coordinator to strengthen matter management, eBilling, and data controls for the U.S. Legal Department. You will partner with Legal, Finance, IT and external counsel to optimize billing, reporting, and cost management across the United States.

The role emphasizes system governance, process improvement, and timely, accurate data flows. A strong background in matter management, eBilling, and MS Office is required, along with

Qualifications

• College education from an accredited institution required.
• Five years' experience in legal department or billing coordination with law firms.
• Advanced knowledge of matter management and e-billing systems; strong Excel, Word, PowerPoint.
• Excellent communication and organization skills.

Responsibilities

• Coordinates U.S. Legal Department activities related to the Matter Management and eBilling System and related outside counsel billing and invoicing, including serving as a first line approver of U.S. Legal bills, providing functional support for the system, managing security parameters, coordinating the on-boarding and training of new users and ongoing training of existing users, ensuring system integrity and coordinating all contacts with and interaction with IT
• Manages Preferred Provider Network (PPN) of outside counsel law firms and renewal of such network; handles issues and resolves disputes that arise with respect to PPN, optimizes value added services of the PPN and ensures tracking and coordinates utilization of such services; liaison between different legal functions and legal operations function as it relates to outside counsel management; leads projects relating to improving productivity, process improvement and cost optimization relating to Legal Department outside counsel management; assists Legal Department in identifying appropriate outside counsel and vendors
• Prepares reports for General Counsel, Corporate Legal, Finance and others. Such reports include spend and budget analyses, as well as matter update reports
• Establishes and updates eBilling system controls to ensure accurate data into system and accurate reporting out of system
• Develops processes for outside counsel interface with the Legal Department eBilling system (including ensuring security processes). Coordinates with outside counsel to ensure accurate and up-to-date data, compliance with outside counsel requirements, and e-billing processes. Ensures that Preferred Partner Agreement requirements are integrated into system to the maximum extent possible to ensure optimal billing practices. Interfaces with outside counsel to help resolve any non-substantive billing discrepancy
• Interface to other internal Boehringer Stakeholders, most commonly Finance (including Internal Audit) and IT, to ensure accurate reporting, system controls, security and fee allocations as well as auditing of those requirements

Skills

Microsoft Office

Excel

Communication

Organization

Project management

Education

Bachelor's degree

Tools

Matter management systems

eBilling system

MS Office suite

Job description

The base salary range for this position is $75,600 to $113,400. The position may be eligible for a role-specific discretionary bonus, relocation assistance, and/or other compensation elements. We continuously review market data and may adjust salary ranges as needed in the future. Actual compensation will be based on job-related factors such as skills, experience, qualifications, and other factors permitted by law. Benefits include medical, dental, and vision coverage, retirement savings opportunities, paid time off, paid holidays, disability and life insurance benefits, and other company-sponsored benefits. For additional information regarding our benefits and Total Rewards offerings, please click here .

Compensation Data

The base salary range for this position is $75,600 to $113,400. The position may be eligible for a role-specific discretionary bonus, relocation assistance, and/or other compensation elements. We continuously review market data and may adjust salary ranges as needed in the future. Actual compensation will be based on job-related factors such as skills, experience, qualifications, and other factors permitted by law. Benefits include medical, dental, and vision coverage, retirement savings opportunities, paid time off, paid holidays, disability and life insurance benefits, and other company-sponsored benefits. For additional information regarding our benefits and Total Rewards offerings, please click here .

Description

Join Boehringer as a Legal Operations Coordinator and help strengthen the systems, processes, and data that support effective outside counsel management for the Legal Department across the United States.

• Serve as a key partner to Legal, Finance, Information Technology, and External Legal Service Providers by supporting matter management, eBilling, reporting, and operational controls
• This Ridgefield, CT based role offers the opportunity to improve legal service delivery, optimize the Preferred Partner Network, and turn matter and spend data into practical business insights

As an employee of Boehringer Ingelheim, you will actively contribute to the discovery, development and delivery of our products to our patients and customers. Our global presence provides opportunity for all employees to collaborate internationally, offering visibility and opportunity to directly contribute to the companies´ success. We realize that our strength and competitive advantage lie with our people. We support our employees in a number of ways to foster a healthy working environment, meaningful work, mobility, networking and work-life balance. Our competitive compensation and benefit programs reflect Boehringer Ingelheim´s high regard for our employees

Duties & Responsibilities

• Coordinates all U.S. Legal Department activities related to the Matter Management and eBilling System and related outside counsel billing and invoicing, including serving as a first line approver of U.S. Legal bills, providing functional support for the system, managing security parameters, coordinating the on-boarding and training of new users and ongoing training of existing users, ensuring system integrity and coordinating all contacts with and interaction with IT
• Manages Preferred Provider Network (PPN) of outside counsel law firms and renewal of such network; handles issues and resolves disputes that arise with respect to PPN, optimizes value added services of the PPN and ensures tracking and coordinates utilization of such services; liaison between different legal functions and legal operations function as it relates to outside counsel management; leads projects relating to improving productivity, process improvement and cost optimization relating to Legal Department outside counsel management; assists Legal Department in identifying appropriate outside counsel and vendors
• Prepares reports for General Counsel, Corporate Legal, Finance and others. Such reports include spend and budget analyses, as well as matter update reports
• Establishes and updates eBilling system controls to ensure accurate data into system and accurate reporting out of system
• Develops processes for outside counsel interface with the Legal Department eBilling system (including ensuring security processes). Coordinates with outside counsel to ensure accurate and up-to-date data, compliance with outside counsel requirements, and e-billing processes. Ensures that Preferred Partner Agreement requirements are integrated into system to the maximum extent possible to ensure optimal billing practices. Interfaces with outside counsel to help resolve any non-substantive billing discrepancy
• Interface to other internal Boehringer Stakeholders, most commonly Finance (including Internal Audit) and IT, to ensure accurate reporting, system controls, security and fee allocations as well as auditing of those requirements

Requirements

• College education from an accredited institution required
• Requires at least five (5) years´ experience either working in the Legal Department of a pharmaceutical company or at least five (5) years´ experience in billing coordination with law firms, including broad knowledge of legal department matters (litigation, investigations, counseling, contracts, etc.) and attorney/paralegal processes surrounding those matters
• Requires advanced knowledge of various systems such as matter management systems, Microsoft Office (Excel, Word, and Power Point) and possess both excellent communication and organization skills. Requires experience in an operations role, strategy development, and project management
• Legal IT compliance and legal ethical obligations
• Requires at least five (5) years´ experience either working in the Legal Department of a pharmaceutical company or at least five (5) years´ experience in billing coordination with law firms, including broad knowledge of legal department matters (litigation, investigations, counseling, contracts, etc.) and attorney/paralegal processes surrounding those matters
• Advanced proficiency with matter management and e-billing systems and Microsoft Office, particularly Excel, Word, and PowerPoint
• Demonstrated experience in legal operations, process improvement, strategy development, reporting, and project management
• Excellent communication, organization, analytical, and stakeholder-management skills, with the ability to manage multiple priorities and deadline

Eligibility Requirements

Must be legally authorized to work in the United States without restriction.

Must be willing to take a drug test and post-offer physical (if required).

Must be 18 years of age or older.

Our Company

Boehringer Ingelheim is a biopharmaceutical company active in both human and animal health. As one of the industry's top investors in research and development, the company focuses on developing innovative therapies that can improve and extend lives in areas of high unmet medical need. Independent since its foundation in 1885, Boehringer takes a long-term perspective, embedding sustainability along the entire value chain. Our approximately 54,300 employees serve over 130 markets to build a healthier and more sustainable tomorrow. Learn more at www.boehringer-ingelheim.com.

Why Boehringer Ingelheim?

With us, you can develop your own path in a company with a culture that knows our differences are our strengths - and break new ground in the drive to make millions of lives better.

Here, your development is our priority. Supporting you to build a career as part of a workplace that is independent, authentic and bold, while tackling challenging work in a respectful and friendly environment where everyone is valued and welcomed.

Alongside, you have access to programs and groups that ensure your health and wellbeing are looked after - as we make major investments to drive global accessibility to healthcare. By being part of a team that is constantly innovating, you'll be helping to transform lives for generations.

Want to learn more? Visit https://www.boehringer-ingelheim.com