Legal Ops & Admin Specialist – Irvine (4 Days/Week)

Onterris, Inc.; Irvine (CA); On-site; USD 37,000 - 44,000; Full time

Job summary

Onterris, Inc. in Irvine, CA seeks a Legal Operations and Administrative Support Assistant to empower our legal team. You will organize contract records, manage workflows, and coordinate intake and routing with AI-assisted tools, enabling attorneys to focus on core legal work.

The role is full-time at the Irvine office four days a week, requiring strong organization, clear communication, and reliability. A US citizen is preferred due to government contracting work.

Qualifications

• Bachelor’s degree preferred.
• U.S. citizen required due to federal contracting work.
• Strong organizational, time management and communication skills.
• Experience with contract or task management software preferred.

Responsibilities

• Enter and maintain contract records in the legal team’s document-management system, and manage workflows and reports.
• Coordinate contract intake, organize materials, and route matters to attorneys for review.
• Organize and maintain legal files and confidential documents within company systems.
• Support subcontractor information collection and compliance reporting.
• Assist with travel arrangements, scheduling, and routine administrative tasks for the General Counsel.

Skills

Organization

Time management

Written communication

Verbal communication

Independent work

Interest in AI tools

Education

Bachelor’s degree preferred

Tools

Contract management software

Task management software

Job description

Onterris, Inc. in Irvine, CA seeks a Legal Operations and Administrative Support Assistant to empower our legal team. You will organize contract records, manage workflows, and coordinate intake and routing with AI-assisted tools, enabling attorneys to focus on core legal work.

The role is full-time at the Irvine office four days a week, requiring strong organization, clear communication, and reliability. A US citizen is preferred due to government contracting work.