Legal Operations and Administrative Support Assistant

Onterris, Inc.; Irvine (CA); On-site; USD 37,000 - 44,000; Full time

Job summary

Onterris, Inc. in Irvine, CA seeks a Legal Operations and Administrative Support Assistant to empower our legal team. You will organize contract records, manage workflows, and coordinate intake and routing with AI-assisted tools, enabling attorneys to focus on core legal work.

The role is full-time at the Irvine office four days a week, requiring strong organization, clear communication, and reliability. A US citizen is preferred due to government contracting work.

Qualifications

• Bachelor’s degree preferred.
• U.S. citizen required due to federal contracting work.
• Strong organizational, time management and communication skills.
• Experience with contract or task management software preferred.

Responsibilities

• Enter and maintain contract records in the legal team’s document-management system, and manage workflows and reports.
• Coordinate contract intake, organize materials, and route matters to attorneys for review.
• Organize and maintain legal files and confidential documents within company systems.
• Support subcontractor information collection and compliance reporting.
• Assist with travel arrangements, scheduling, and routine administrative tasks for the General Counsel.

Skills

Organization

Time management

Written communication

Verbal communication

Independent work

Interest in AI tools

Education

Bachelor’s degree preferred

Tools

Contract management software

Task management software

Job description

## Legal Operations and Administrative Support AssistantApply: USA-CA-Irvine-Park Plaza: Full time: Posted Today: R8928# **About Us**At Onterris, we build careers grounded in purpose, responsibility and real-world impact.“For Planet and Progress” is our north star that guides everything we do. We believe environmental responsibility and human progress are interconnected, interwoven and international. Our scientists, engineers, field teams, consultants and professionals collaborate across disciplines and geographies, guiding industries and governments, ensuring that communities and environments thrive.When you join us, you’re not just forging a career, you’re joining a movement. A movement for better thinking, smarter solutions and lasting impact.Together, we will advance our way of life and protect the integrity of our environment every step of the way.**A Day in the Life**As a Legal Operations and Administrative Support Assistant at Onterris, you’ll provide administrative and coordination support to our legal team, including directly supporting the General Counsel. You’ll help attorneys stay focused on legal work by providing direct support and using technology to keep documents, requests, systems, and deadlines organized. This role is well suited to someone who enjoys getting into the details of legal operations and is excited to explore how approved AI tools can improve the team’s workflows. The compensation range for this role is $27 to $32 per hour, commensurate with experience, skills, and geographic location. This role is Full Time, based in our Irvine, CA office 4 days a week. To thrive in this role, you’ll be comfortable taking ownership of the following responsibilities: Legal Operations Support * Enter and maintain contract records in the legal team’s document-management system, keeping the system accurate and up to date. Serve as a day-to-day administrator for the team’s task-management software, helping colleagues use the system, resolving routine issues, and maintaining workflows and reports.* Coordinate contract intake, organize materials, use approved AI tools to support intake and routing, and direct matters to the appropriate attorney for review.* Organize and maintain legal files, contract records, and confidential documents within the company and department systems.* Help process incoming legal requests and keep legal team members informed of their status.* Support subcontractor administration through the collection and organization of information and records.* Support the legal department’s compliance reporting. Legal Administrative Support* Provide a wide variety of support to the legal team on a broad range of day-to-day administrative work, helping keep documents, schedules, and requests organized and moving forward, as needed.* Coordinate internal and external meetings and support minute-taking and presentation preparation, as needed.* Communicate professionally with internal partners and external parties while handling multiple requests and deadlines.* Assist with travel arrangements, expense records, scheduling meetings, and other routine administrative tasks for members of the office of the General Counsel. **Your Expertise and Skills**These requirements reflect the knowledge, skills and abilities that help you do your best work here. * Strong organizational skills, attention to detail, and consistent follow-through.* Excellent time management and the ability to prioritize competing requests, meet strict deadlines, and work independently in a fast-paced environment.* Excellent written, verbal, and interpersonal communication skills, with the ability to work effectively with people at all levels of the organization.* Sound judgment, a cooperative work style, and comfort learning and using technology.* Genuine interest in the possibilities of AI tools and legal operations.* Familiarity with contract management or task management software is preferred, but experience with specific tools is not required.* A bachelor’s degree is preferred.* Must be a U.S. citizen (due to federal contracting support).