Legal Ops & Admin Coordinator — In-Office In Fort Lauderdale

The Pete Store; Fort Lauderdale (FL); On-site; USD 52,000 - 68,000; Full time

Job summary

The Pete Store in Fort Lauderdale is seeking a Legal Operations & Administrative Coordinator to support the legal department with administrative, organizational, governance, and operational duties. This in-person role requires consistent on-site presence and reports to the General Counsel.

Responsibilities include maintaining legal files, supporting governance and entity management, coordinating document flow, tracking deadlines, and assisting with real estate and contracting processes.

Qualifications

• Experience supporting a senior executive or professional in a fast-paced environment.
• Exceptional attention to detail and accuracy in documentation and filing.
• Ability to manage multiple projects and shifting priorities.

Responsibilities

• Maintain and organize legal department files and records
• Assist with corporate governance and entity management, including annual reports, filings, and tracking deadlines
• Support real estate audits, acquisitions, lease files, and transaction organization
• Coordinate document execution, signatures, and filing processes
• Track ongoing legal projects, outstanding items, and follow-up tasks
• Assist with insurance, claims, and risk-related administrative matters
• Support policy, handbook, and compliance-related projects
• Assist with contract administration and document organization
• Coordinate with internal departments and outside vendors or counsel as needed
• Help maintain organization and workflow within the legal department

Skills

Organizational skills

Communication skills

Multitasking

MS Office

Job description

The Pete Store in Fort Lauderdale is seeking a Legal Operations & Administrative Coordinator to support the legal department with administrative, organizational, governance, and operational duties. This in-person role requires consistent on-site presence and reports to the General Counsel.

Responsibilities include maintaining legal files, supporting governance and entity management, coordinating document flow, tracking deadlines, and assisting with real estate and contracting processes.