Legal Ops & Admin Assistant – Irvine (4 days/wk)

Onterris; Irvine (CA); On-site; USD 37,000 - 44,000; Full time

Job summary

Onterris, Irvine, CA, is seeking a Legal Operations and Administrative Support Assistant to back our General Counsel. The role focuses on maintaining contract records, managing documents, and coordinating with internal and external partners to keep workflows efficient.

You will leverage AI tools to improve legal operations, organize schedules and meetings, and handle travel and expense tasks. This is a full-time on-site position based in Irvine, four days a week.

Qualifications

• Bachelor’s degree is preferred.
• U.S. citizenship is required due to federal contracting support.
• Experience with contract management or task management software is preferred.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Enter and maintain contract records in the legal team's document-management system, serving as day-to-day admin for the task-management software, and maintaining workflows and reports.
• Coordinate contract intake, organize materials, use approved AI tools to support intake and routing, and direct matters to the appropriate attorney for review.
• Organize and maintain legal files, contract records, and confidential documents within the company and department systems.
• Help process incoming legal requests and keep legal team members informed of their status.
• Support subcontractor administration through the collection and organization of information and records.
• Support the legal department's compliance reporting.
• Provide a wide variety of support to the legal team on day-to-day admin work, keep documents and schedules organized.
• Coordinate internal and external meetings, take minutes, and prepare presentations as needed.
• Communicate professionally with internal partners and external parties while handling multiple requests and deadlines.
• Assist with travel arrangements, expense records, scheduling meetings, and other routine tasks for the General Counsel's office.

Skills

Organizational skills

Time management

Communication skills

Judgment and collaboration

Interest in AI and legal operations

Contract management

Task management

Education

Bachelor's degree preferred

Tools

Task-management software

Document-management system

Job description

Onterris, Irvine, CA, is seeking a Legal Operations and Administrative Support Assistant to back our General Counsel. The role focuses on maintaining contract records, managing documents, and coordinating with internal and external partners to keep workflows efficient.

You will leverage AI tools to improve legal operations, organize schedules and meetings, and handle travel and expense tasks. This is a full-time on-site position based in Irvine, four days a week.