Legal Operations and Administrative Support Assistant

Onterris; Irvine (CA); On-site; USD 37,000 - 44,000; Full time

Job summary

Onterris, Irvine, CA, is seeking a Legal Operations and Administrative Support Assistant to back our General Counsel. The role focuses on maintaining contract records, managing documents, and coordinating with internal and external partners to keep workflows efficient.

You will leverage AI tools to improve legal operations, organize schedules and meetings, and handle travel and expense tasks. This is a full-time on-site position based in Irvine, four days a week.

Qualifications

• Bachelor’s degree is preferred.
• U.S. citizenship is required due to federal contracting support.
• Experience with contract management or task management software is preferred.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Enter and maintain contract records in the legal team's document-management system, serving as day-to-day admin for the task-management software, and maintaining workflows and reports.
• Coordinate contract intake, organize materials, use approved AI tools to support intake and routing, and direct matters to the appropriate attorney for review.
• Organize and maintain legal files, contract records, and confidential documents within the company and department systems.
• Help process incoming legal requests and keep legal team members informed of their status.
• Support subcontractor administration through the collection and organization of information and records.
• Support the legal department's compliance reporting.
• Provide a wide variety of support to the legal team on day-to-day admin work, keep documents and schedules organized.
• Coordinate internal and external meetings, take minutes, and prepare presentations as needed.
• Communicate professionally with internal partners and external parties while handling multiple requests and deadlines.
• Assist with travel arrangements, expense records, scheduling meetings, and other routine tasks for the General Counsel's office.

Skills

Organizational skills

Time management

Communication skills

Judgment and collaboration

Interest in AI and legal operations

Contract management

Task management

Education

Bachelor's degree preferred

Tools

Task-management software

Document-management system

Job description

About Us

At Onterris, we build careers grounded in purpose,responsibilityand real-world impact.

"For Planet and Progress" is our north star that guides everything we do. We believe environmental responsibility and human progress are interconnected,interwovenand international. Our scientists, engineers, field teams,consultantsand professionals collaborate across disciplines and geographies, guiding industries and governments, ensuring that communities and environments thrive.

When you join us,you’re not just forging acareer,you’re joining a movement. A movement for better thinking, smartersolutionsand lasting impact.

Together, we will advance our way of life and protect the integrity of our environment every step of the way.

A Day in the Life

As a Legal Operations and Administrative Support Assistant at Onterris, you'll provide administrative and coordination support to our legal team, including directly supporting the General Counsel. You'll help attorneys stay focused on legal work by providing direct support and using technology to keep documents, requests, systems, and deadlines organized. This role is well suited to someone who enjoys getting into the details of legal operations and is excited to explore how approved AI tools can improve the team's workflows.

The compensation range for this role is $27 to $32 per hour, commensurate with experience, skills, and geographic location. This role is Full Time, based in our Irvine, CA office 4 days a week.

To thrive in this role, you'll be comfortable taking ownership of the following responsibilities:

Legal Operations Support

• Enter and maintain contract records in the legal team's document-management system, keeping the system accurate and up to date. Serve as a day-to-day administrator for the team's task-management software, helping colleagues use the system, resolving routine issues, and maintaining workflows and reports.
• Coordinate contract intake, organize materials, use approved AI tools to support intake and routing, and direct matters to the appropriate attorney for review.
• Organize and maintain legal files, contract records, and confidential documents within the company and department systems.
• Help process incoming legal requests and keep legal team members informed of their status.
• Support subcontractor administration through the collection and organization of information and records.
• Support the legal department's compliance reporting.

Legal Administrative Support

• Provide a wide variety of support to the legal team on a broad range of day-to-day administrative work, helping keep documents, schedules, and requests organized and moving forward, as needed.
• Coordinate internal and external meetings and support minute-taking and presentation preparation, as needed.
• Communicate professionally with internal partners and external parties while handling multiple requests and deadlines.
• Assist with travel arrangements, expense records, scheduling meetings, and other routine administrative tasks for members of the office of the General Counsel.

Your Expertise and Skills

These requirements reflect the knowledge, skills and abilities that help you do your best work here.

• Strong organizational skills, attention to detail, and consistent follow-through.
• Excellent time management and the ability to prioritize competing requests, meet strict deadlines, and work independently in a fast-paced environment.
• Excellent written, verbal, and interpersonal communication skills, with the ability to work effectively with people at all levels of the organization.
• Sound judgment, a cooperative work style, and comfort learning and using technology.
• Genuine interest in the possibilities of AI tools and legal operations.
• Familiarity with contract management or task management software is preferred, but experience with specific tools is not required.
• A bachelor’s degree is preferred.
• Must be a U.S. citizen (due to federal contracting support).

Onterris is a leading global environmental solutions company partnering with organizations to solve complex challenges where environmental pressures, regulatory expectations and operational risks intersect. Guided by our mission to advance the way of life without compromising the integrity of our environment, we believe environmental responsibility and human progress are fundamentally connected. Our scientists, engineers, field teams and consultants apply systems thinking that unites science, data and practical expertise to deliver solutions that strengthen our clients’ resilience, mitigate risk and protect the air, water and soil that sustain communities, while uncovering responsible paths forward for planet and progress. For more information, visit www.onterris.com.

We are an equal opportunity employer and encourage applications from people of all backgrounds. We acknowledge that these experiences and perspectives help to enrich our teams and contribute to our ongoing success. We are committed to providing access and reasonable accommodation in our employment for all applicants.