Legal Operations Specialist: Contract Lifecycle & Workflow

Harmony Biosciences; Harmonville (PA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical, Vision and Dental benefits

Generous paid time off

Company paid disability & life

401(k) Retirement Savings Plan

Parental leave

ESPP

Wellness programs

Professional development

Great Place to Work

Job summary

Harmony Biosciences seeks a Legal Operations Specialist for the Plymouth Meeting office. The role provides operational support to the Legal Department, overseeing the contract lifecycle, intake, workflows, and matter status.

You will manage documents, track deadlines, and coordinate signatures while supporting audits and vendor processes. The ideal candidate has 3+ years in legal operations or contract administration within pharma/biotech, with familiarity in CLM tools like Conga or Agiloft.

Qualifications

• 3+ years of experience in legal operations, contract administration, or related roles in pharma/biotech.
• Experience with contract lifecycle management and legal document management systems preferred (Conga/Agiloft).
• Foundational knowledge of contract clauses and legal terminology.

Responsibilities

• Support the contract lifecycle from intake through execution and archival, including routing, approvals, signatures, and filing.
• Serve as centralized intake point for Legal requests and route matters to the right resource.
• Maintain contract repositories and records in contract management systems.
• Monitor contract status, deadlines, renewals, and actions; follow up with stakeholders.
• Coordinate signature processes, including DocuSign and wet-ink or international signatures.
• Track Legal Department projects and cross-functional deliverables; manage timelines and next steps.
• Prepare agendas and status updates for recurring Legal meetings and follow-ups on open agreements.
• Provide administrative support including scheduling, documentation, and confidential correspondence.
• Support audit readiness, vendor onboarding, invoice processing, and continuous improvement initiatives.
• Promote operational excellence through collaboration with the business.

Skills

Legal operations

Contract administration

Workflow management

Microsoft Office

Tools

Conga

Agiloft

Contract management systems

Job description

Harmony Biosciences seeks a Legal Operations Specialist for the Plymouth Meeting office. The role provides operational support to the Legal Department, overseeing the contract lifecycle, intake, workflows, and matter status.

You will manage documents, track deadlines, and coordinate signatures while supporting audits and vendor processes. The ideal candidate has 3+ years in legal operations or contract administration within pharma/biotech, with familiarity in CLM tools like Conga or Agiloft.