Legal Operations Specialist

Harmony Biosciences; Philadelphia (Philadelphia County); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Vision & Dental benefits

Generous paid time off

401(k) Retirement Savings Plan

Parental leave

Employee Stock Purchase Plan (ESPP)

Wellness programs

Professional development opportunities

Great Place to Work certification

Job summary

Harmony Biosciences is seeking a Legal Operations Specialist to join our Plymouth Meeting office. You will provide operational and project coordination support to the Legal Department, acting as the centralized intake point for legal requests and managing contract lifecycle processes.

You will maintain contract documents and workflows, track matter status, and coordinate signature processes. This role requires strong organizational skills, experience with CLM tools, and the ability to

Qualifications

• 3+ years of experience in legal operations, contract administration, or procurement in pharma/biotech.
• Experience with contract lifecycle management and legal document management systems.
• Familiarity with contracting processes, key terms, and templates.
• Strong organizational skills and attention to detail.

Responsibilities

• Support contract lifecycle from intake to archival, including routing, approvals, signing, and filing.
• Serve as centralized intake point for Legal requests and route matters to appropriate resources.
• Maintain contract repositories in management systems with accurate matter status and documentation.
• Monitor contract status, deadlines, renewals, and actions; follow up with stakeholders and escalate as needed.
• Coordinate signature processes (DocuSign and wet-ink/international) as applicable.
• Track timelines, milestones, and next steps for Legal projects and cross-functional deliverables.
• Prepare agendas and status updates for recurring Legal meetings and follow up on actions.
• Provide administrative support to Legal Department (scheduling, documents, confidential correspondence).
• Assist with audit readiness, vendor onboarding, and process improvements within Legal operations.

Skills

Legal operations

Contract administration

Workflow management

Project coordination

Microsoft Office

Tools

Conga

Agiloft

Job description

Harmony Biosciences is recruiting for a Legal Operations Specialist in our Plymouth Meeting office. This role provides dedicated operational and project coordination support to the Legal Department and serves as the centralized resource for legal intake, workflow management, and matter status. This role manages the operational contract lifecycle, maintains contract documents and workflows, and supports the Legal Department in meeting departmental priorities. The position is responsible for promoting the timely, accurate, and compliant handling of contracts, improving processes, tracking matter status and next steps, and maintaining clear communication across stakeholders.

Responsibilities include but are not limited to:

• Support the contract lifecycle from intake through execution and archival, including review routing, version control, approval tracking, signature, finalization, and filing.
• Serve as a centralized intake point for Legal requests, ensuring requests and supporting documentation are complete and routing matters to the appropriate legal resource.
• Maintain contract repositories and records within contract management systems, ensuring required fields, documentation, and matter status are accurate and current.
• Monitor contract status, deadlines, renewal dates, approvals, and outstanding actions; follow up with responsible stakeholders and elevate matters to the appropriate legal resource as needed.
• Coordinate signature processes, including DocuSign administration and wet-ink or international signature requirements, as applicable.
• Coordinate Legal Department projects and cross-functional deliverables by tracking timelines, milestones, action items, and next steps.
• Support recurring Legal and business meetings by preparing agendas and status updates, communicating the status of open agreements, and following up on outstanding actions.
• Provide administrative and operational support to the Legal Department, including scheduling, meeting logistics, document preparation, confidential correspondence, and coordination with internal stakeholders and external vendors.
• Support audit readiness, vendor onboarding, invoice and expense processing, and process improvement initiatives within Legal operations.
• Promote operational excellence by building collaborative relationships across the business

Qualifications:

• 3+ years of experience in legal operations, contract administration, legal department support, workflow, project, or procurement operations in a pharmaceutical or biotech company is required
• Experience with contract lifecycle management and legal document management systems required; Experience with contract management platforms (e.g., Conga, Agiloft, or similar CLM tools) strongly preferred
• Familiarity with contracting processes or guidelines
• Foundational knowledge of key contract clauses and legal terminology
• Understanding of contract templates, key contract terms and conditions, and contract lifecycle management
• Strong organizational skills, attention to detail, and ability to manage multiple priorities
• Proficiency in Microsoft Office Suite, including Word (Track Changes and document comparison)

Physical demands and work environment:

• Domestic travel throughout the US is estimated to be 25% of the time for this position.
• Travel is estimated to be 5% of the time for this position
• While performing the duties of this job, the noise level in the work environment is usually quiet.
• Manual dexterity required to use computers, tablets, and cell phone.
• Continuous sitting for prolonged periods.

What can Harmony offer you?

• Medical, Vision and Dental benefits the first of the month following start date
• Generous paid time off and Company designated Holidays
• Company paid Disability benefits and Life Insurance coverage
• 401(k) Retirement Savings Plan
• Paid Parental leave
• Employee Stock Purchase Plan (ESPP)
• Company sponsored wellness programs
• Professional development initiatives and continuous learning opportunities
• A certified Great Place to Work for eight consecutive years based on our positive, values-based company culture

Harmony Biosciences is a pharmaceutical company headquartered in Plymouth Meeting, PA. The company was established in October 2017 with a vision to provide novel treatment options for people living with rare, neurological disorders who have unmet medical needs. For more information on Harmony Biosciences, visit www.harmonybiosciences.com

Harmony Biosciences is an Equal Opportunity, e-Verify Employer. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.

Recruitment agencies please note: Harmony Biosciences will only accept applications from agencies/business partners that have been invited to work on a specific role. Candidate Resumes/CV's submitted without permission or directly to Hiring Managers will be considered unsolicited and no fee will be payable. Thank you for your cooperation.