Legal Operations and Administrative Support Assistant

LE002 Onterris Payroll, LLC; Irvine (CA); On-site; USD 37,000 - 44,000; Full time

Job summary

Onterris is seeking a Legal Operations and Administrative Support Assistant to bolster the legal team. You will manage contract records, support the General Counsel, and use approved AI tools to streamline workflows.

This role is based in Irvine, CA, full-time, four days a week in the office, with competitive hourly pay and opportunity for growth. You’ll handle administrative tasks, coordinate meetings, travel, and reporting, while ensuring documents and requests are organized and deadlines met.

Qualifications

• Bachelor’s degree preferred.
• U.S. citizen due to federal contracting support.
• Experience with legal operations and administration is a plus.

Responsibilities

• Enter and maintain contract records in the legal team’s document-management system.
• Administer the team’s task-management software and maintain workflows and reports.
• Coordinate contract intake and route matters to the appropriate attorney for review.
• Organize and maintain legal files and confidential documents.

Skills

Organizational skills

Time management

Written communication

Verbal communication

AI tools familiarity

Contract management software

Task management software

Education

Bachelor’s degree preferred

Tools

Contract management software

Task management software

Job description

About Us At Onterris, we build careers grounded in purpose, responsibility and real-world impact. “For Planet and Progress” is our north star that guides everything we do. We believe environmental responsibility and human progress are interconnected, interwoven and international. Our scientists, engineers, field teams, consultants and professionals collaborate across disciplines and geographies, guiding industries and governments, ensuring that communities and environments thrive. When you join us, you’re not just forging a career, you’re joining a movement. A movement for better thinking, smarter solutions and lasting impact. Together, we will advance our way of life and protect the integrity of our environment every step of the way.

A Day in the Life As a Legal Operations and Administrative Support Assistant at Onterris, you’ll provide administrative and coordination support to our legal team, including directly supporting the General Counsel. You’ll help attorneys stay focused on legal work by providing direct support and using technology to keep documents, requests, systems, and deadlines organized. This role is well suited to someone who enjoys getting into the details of legal operations and is excited to explore how approved AI tools can improve the team’s workflows.

The compensation range for this role is $27 to $32 per hour, commensurate with experience, skills, and geographic location.

This role is Full Time, based in our Irvine, CA office 4 days a week.

Legal Operations Support

• Enter and maintain contract records in the legal team’s document-management system, keeping the system accurate and up to date.
• Serve as a day-to-day administrator for the team’s task-management software, helping colleagues use the system, resolving routine issues, and maintaining workflows and reports.
• Coordinate contract intake, organize materials, use approved AI tools to support intake and routing, and direct matters to the appropriate attorney for review.
• Organize and maintain legal files, contract records, and confidential documents within the company and department systems.
• Help process incoming legal requests and keep legal team members informed of their status.
• Support subcontractor administration through the collection and organization of information and records.
• Support the legal department’s compliance reporting.

Legal Administrative Support

• Provide a wide variety of support to the legal team on a broad range of day-to-day administrative work, helping keep documents, schedules, and requests organized and moving forward, as needed.
• Coordinate internal and external meetings and support minute-taking and presentation preparation, as needed.
• Communicate professionally with internal partners and external parties while handling multiple requests and deadlines.
• Assist with travel arrangements, expense records, scheduling meetings, and other routine administrative tasks for members of the office of the General Counsel.

Your Expertise and Skills

• Strong organizational skills, attention to detail, and consistent follow-through.
• Excellent time management and the ability to prioritize competing requests, meet strict deadlines, and work independently in a fast-paced environment.
• Excellent written, verbal, and interpersonal communication skills, with the ability to work effectively with people at all levels of the organization.
• Sound judgment, a cooperative work style, and comfort learning and using technology.
• Genuine interest in the possibilities of AI tools and legal operations.
• Familiarity with contract management or task management software is preferred, but experience with specific tools is not required.
• A bachelor’s degree is preferred.
• Must be a U.S. citizen (due to federal contracting support).

Onterris is a leading global environmental solutions company partnering with organizations to solve complex challenges where environmental pressures, regulatory expectations and operational risks intersect. Guided by our mission to advance the way of life without compromising the integrity of our environment, we believe environmental responsibility and human progress are fundamentally connected. Our scientists, engineers, field teams and consultants apply systems thinking that unites science, data and practical expertise to deliver solutions that strengthen our clients’ resilience, mitigate risk and protect the air, water and soil that sustain communities, while uncovering responsible paths forward for planet and progress.

For more information, visit www.onterris.com.

We are an equal opportunity employer and encourage applications from people of all backgrounds.

We acknowledge that these experiences and perspectives help to enrich our teams and contribute to our ongoing success.

We are committed to providing access and reasonable accommodation in our employment for all applicants.

For US residents, click here to learn more.

"Working with inspiring coworkers and clients across the globe over the past five years has been incredibly rewarding. Their passion motivates me to improve our client experience and work that I deliver." - Erin Peck, Emissions Services

"There are not many places where a toxicologist can be boots-on-the-ground at an environmental emergency one day and deep in a human health risk assessment or litigation the next, but this company is one of them, and honestly, that breadth is what makes me love the work. We are a team of scientists with a broad range of talents and experiences who genuinely take the mission to heart, because protecting people and communities from chemical hazards is not abstract here; it is exactly why we show up every day. The culture reflects that shared commitment in the best way: collaborative, rigorous, and truly motivated by the impact we make together." - Andre Richardson, Consulting

"I knew my position here would be more than just a job. Every day is a new, exciting challenge to solve, and I get to go home knowing that the work I am doing is having a positive impact on the world." - J Esteves, R&D