Legal Office Support Specialist

Hall Booth Smith, P.C; Miami (FL); Hybrid; USD 35,000 - 45,000; Full time

Job summary

Hall Booth Smith, P.C. is seeking an Administrative Assistant in a professional law firm environment in Miami, FL.

The role provides crucial support to attorneys, secretaries, and timekeepers, handling typing, filing, and time-entry tasks while maintaining strong communication with supervisors. Responsibilities include file preparation, quality control, and flexible scheduling to meet the needs of the team.

Qualifications

• High school diploma or equivalent required.
• Experience supporting administrative/clerical/records operations preferred.
• Accurate typing, strong computer and office equipment skills.

Responsibilities

• Provide team and administrative support to timekeepers and staff.
• Support secretaries and timekeepers with projects as needed.
• Maintain open communication with supervisor about assignments and progress.
• Prepare file action reports and ensure files meet Records Center guidelines.
• Type letters, update indexes, and create binders.
• Enter billable time into Elite with accuracy.
• Remain flexible to adapt to changing priorities.

Skills

Organizational skills

Prioritization

Proofreading

Attention to detail

Interpersonal skills

Typing 50 wpm

Office software

Communication

Teamwork

Flexibility

Education

High school diploma

Tools

Elite

Job description

Hall Booth Smith, P.C. is seeking an Administrative Assistant in a professional law firm environment in Miami, FL.

The role provides crucial support to attorneys, secretaries, and timekeepers, handling typing, filing, and time-entry tasks while maintaining strong communication with supervisors. Responsibilities include file preparation, quality control, and flexible scheduling to meet the needs of the team.