Legal Office Receptionist & Admin Support

Essex County District Attorney; Salem, Northern (MA, KY); Hybrid; USD 40,000 - 52,000; Full time

Job summary

Essex District Attorney’s Office is seeking a Receptionist/ Administrative Assistant to provide general support to staff. The role involves answering a multi-line switchboard, greeting visitors, handling mail, and supporting Grand Jury and trial-related workflows.

The position requires strong communication, organization, and discretion, with the ability to work both independently and as part of a team in a fast-paced environment.

Qualifications

• HS Diploma or higher required.
• Strong written and verbal communication skills.
• Strong attention to detail and excellent organization skills.
• Ability to assist other units in the office.
• Ability to update the case management system accurately and timely.
• Ability to multi-task and prioritize in a fast-paced environment.
• Ability to work independently and as part of a team.
• Strong computer skills; proficiency with Microsoft Suite.
• Strong interpersonal skills.
• Ability to handle sensitive and confidential information.

Responsibilities

• Answer incoming telephone calls on multi-line switchboard.
• Greet visitors.
• Receive and sort daily mail.
• Maintain the reception area supplies.
• Maintain the Duty DA list and log incoming requests.
• Bring mail out to mailbox before 4pm.
• Enter Grand Jury information in DAMION and distribute lists.
• Create Grand Jury log sheets and file.
• Create case folders and present to Administrative Assistants.
• Enter complaints disposed at arraignment into DAMION and file by date of arraignment.
• Perform other duties as assigned by the District Attorney or Supervisors.

Skills

Communication skills

Attention to detail

Organization

Microsoft Office

Multi-tasking

Independent worker

Team player

Interpersonal skills

Discretion

Education

HS Diploma or higher

Tools

DAMION system

Job description

Essex District Attorney’s Office is seeking a Receptionist/ Administrative Assistant to provide general support to staff. The role involves answering a multi-line switchboard, greeting visitors, handling mail, and supporting Grand Jury and trial-related workflows.

The position requires strong communication, organization, and discretion, with the ability to work both independently and as part of a team in a fast-paced environment.