Legal Office Operations Coordinator

Buchanan Ingersoll-Rooney; Tampa (FL); Vor Ort; USD 42.000 - 60.000; Vollzeit

Benefits dieser Stelle

Paid Time Off

Paid Holidays

WorkWell wellness program

Bright Horizons caregiving assistance

LinkedIn Learning access

401K Program

Retirement Savings Program

Zusammenfassung

Buchanan Ingersoll & Rooney, a national law firm, seeks an experienced Office Administration Coordinator for its Tampa, FL office. The role reports to the Regional Office Manager and oversees daily office management, including reception, conference room scheduling, deliveries, and security procedures.

The ideal candidate has at least 3 years in customer service or administrative roles, preferably in a law firm, with strong communication and organizational skills and proficiency in Microsoft

Qualifikationen

• High school diploma or equivalent required.
• 3+ years in customer service, admin, or professional services.
• Experience in a law firm or professional services setting preferred.
• Strong interpersonal and organizational skills.
• Proficient in Word, Excel, Outlook.

Aufgaben

• Handle all incoming calls and direct to correct personnel.
• Greet clients and visitors, ensure comfort and connections.
• Coordinate deliveries with Office Services team.
• Manage conference room bookings and visiting attorney offices.
• Schedule and support video conferences and CLE events.
• Assist with events and special projects for ROM and Office Head.
• Support facilities tasks; coordinate with building management.
• Provide backup IT support for conference room setups.
• Handle expense reports and administrative check requests.
• Support practice assistants with miscellaneous duties.

Kenntnisse

Interpersonal skills

Communication skills

Organizational skills

Time-management

Discretion handling confidential info

Teamwork

Ausbildung

High school diploma or equivalent

Tools

Microsoft Office Suite

Jobbeschreibung

Buchanan Ingersoll & Rooney, a national law firm, seeks an experienced Office Administration Coordinator for its Tampa, FL office. The role reports to the Regional Office Manager and oversees daily office management, including reception, conference room scheduling, deliveries, and security procedures.

The ideal candidate has at least 3 years in customer service or administrative roles, preferably in a law firm, with strong communication and organizational skills and proficiency in Microsoft