Office Services & Reception Specialist

Quarles & Brady LLP; Tampa (FL); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Supportive team environment

Growth opportunities

Competitive compensation

Job summary

Quarles & Brady LLP is seeking an Office Services Assistant to join our Tampa, Florida office. The role supports office services, mailroom operations, reception, conference rooms, supplies, and general administrative functions.

The ideal candidate is customer-service oriented, highly organized, and able to manage multiple responsibilities in a fast-paced professional environment. This position offers growth opportunities and competitive compensation.

Qualifications

• High school diploma or equivalent.
• Prior experience in office services, facilities, mailroom, hospitality, or administrative support preferred.
• Strong customer service and communication skills.
• Ability to manage multiple priorities and work independently.
• Proficiency with Microsoft Office and basic office technology.
• Ability to lift and move packages and supplies as needed.

Responsibilities

• Provide copying, scanning, and other document production services.
• Restock printer and copier paper and maintain related supply areas.
• Conduct regular office rounds and monitor office needs.
• Prepare UPS, FedEx, and U.S. Mail packages for shipment and coordinate delivery logistics.
• Retrieve, sort, and distribute incoming mail, including investigating unidentified mail items.
• Provide reception coverage as needed, including daily end-of-day coverage.
• Send fax documents and provide general administrative support.
• Assist with video conferencing technology and support IT-related needs.
• Prepare and clean conference rooms for meetings and events.
• Maintain break rooms, including cleaning surfaces, replenishing supplies, and supporting kitchen operations.
• Order office supplies and maintain inventory levels.
• Maintain mailroom organization and cleanliness.
• Ensure documents left at printer stations are properly distributed or securely disposed of.
• Clean and prepare visitor offices.
• Coordinate service requests for postage equipment, copiers, and related office equipment.
• Coordinate overflow production work and offsite production services.
• Provide coverage for reception and IT support functions during employee absences.
• Set up workstations and offices for new hires and conduct mailroom orientation.
• Assist with office upkeep activities, including cleaning shared spaces and refrigerators.

Skills

Customer service

Communication skills

Multitasking

Independent work

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Quarles & Brady LLP is seeking an Office Services Assistant to join our Tampa, Florida office. The role supports office services, mailroom operations, reception, conference rooms, supplies, and general administrative functions.

The ideal candidate is customer-service oriented, highly organized, and able to manage multiple responsibilities in a fast-paced professional environment. This position offers growth opportunities and competitive compensation.