Legal Office Administrative Specialist

ATKINSON ANDELSON LOYA RUUD & ROMO APC; Irvine (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Atkinson, Andelson, Loya, Ruud & Romo (AALRR) is a California-based AmLaw 200 law firm dedicated to providing legal services to public and private organizations throughout the state. The Administrative Support Clerk role ensures smooth operations by handling high-level administrative tasks, front-office duties, and coordinating hospitality and meetings.

This fully on-site position requires strong organizational skills, attention to detail, and the ability to juggle multiple priorities in a

Qualifications

• Minimum of one year’s experience with scheduling, hospitality, and office logistics.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office (Outlook, Word, Excel, etc.).
• Excellent organizational and time-management abilities.
• Professional demeanor and dependable work ethic.
• Attention to detail and strong documentation skills.
• Ability to manage multiple priorities and deadlines.

Responsibilities

• Provide general administrative assistance to the Office Manager.
• Maintain physical and electronic filing systems; organize files for new matters.
• Input and save information to the firm’s file system.
• Assist legal staff with large copy jobs and the preparation of binders for hearings.
• Assist with onboarding tasks for new employees.
• Answer and direct incoming phone calls; greet visitors and guests; validate parking, and issue loaner key cards.

Skills

Scheduling

Hospitality

Office logistics

Microsoft Office

Communication

Time management

Attention to detail

Tools

Microsoft Office

Outlook

Excel

Word

Job description

Atkinson, Andelson, Loya, Ruud & Romo (AALRR) is a California-based AmLaw 200 law firm dedicated to providing legal services to public and private organizations throughout the state. The Administrative Support Clerk role ensures smooth operations by handling high-level administrative tasks, front-office duties, and coordinating hospitality and meetings.

This fully on-site position requires strong organizational skills, attention to detail, and the ability to juggle multiple priorities in a