Legal Secretary

Chief of Staff Kc; Kansas City (MO); On-site; USD 42,000 - 62,000; Full time

Job summary

Chief of Staff is seeking a highly organized Legal Assistant for a client in the KC Metro Area. This position provides essential support to attorneys and clients in a fast-paced office, and it requires strong attention to detail, sound judgment, and punctuality.

You will handle phones, client intake, travel arrangements, scheduling, and preparation of legal documents, ensuring accuracy and timeliness in all filings and communications.

Qualifications

• Two or more years of legal assistant, paralegal, or equivalent experience preferred; previous office or legal experience required.
• Excellent written and verbal communication skills.
• Exceptional attention to detail.
• Highly organized, with the ability to manage multiple deadlines in a fast-paced environment.
• Extensive computer proficiency, including Microsoft Office (Word, Excel, Outlook, and PowerPoint).

Responsibilities

• Answer phones, take messages, and respond to client calls and questions.
• Set up new clients in the client management system.
• Prepare correspondence and mail.
• Scan documents for legal filings and downloads.
• Manage attorney travel arrangements and expense reimbursements.
• Schedule client meetings, depositions, and court dates.
• Prepare, format, and proofread legal documents from dictation, notes, or existing forms.
• File documents with State and Federal court jurisdictions.
• Draft pleadings, motions, discovery, briefs, memoranda, and correspondence.
• Maintain attorney calendars, and schedule and track court deadlines and litigation schedules.
• Assist with case management and strategy.
• Assist with all aspects of discovery, including preparing discovery requests, objections, and responses, issuing subpoenas, and coordinating depositions.
• Assist in the collection, review, and production of documents and electronic discovery.
• Assist with deposition preparation, including compiling exhibits.
• Prepare summaries of depositions, documents, and medical records.
• Perform legal and non-legal research.
• Prepare for and attend client meetings, document productions, depositions, hearings, and trials.
• Assist with trial preparation, including identifying and marking exhibits, preparing outlines for direct and cross-examination, coordinating travel and resource needs, and preparing witnesses and experts to testify.
• Take on additional projects as they arise.

Skills

Legal experience

Attention to detail

Communication skills

Organizational skills

MS Office

Tools

MS Office

Job description

Chief of Staff is seeking a highly organized Legal Assistant for a client in the KC Metro Area. This position provides essential support to attorneys and clients in a fast-paced office, and it requires strong attention to detail, sound judgment, and punctuality.

Responsibilities

• Answer phones, take messages, and respond to client calls and questions
• Set up new clients in the client management system
• Prepare correspondence and mail
• Scan documents for legal filings and downloads
• Manage attorney travel arrangements and expense reimbursements
• Schedule client meetings, depositions, and court dates
• Prepare, format, and proofread legal documents from dictation, notes, or existing forms
• File documents with State and Federal court jurisdictions
• Draft pleadings, motions, discovery, briefs, memoranda, and correspondence
• Maintain attorney calendars, and schedule and track court deadlines and litigation schedules
• Assist with case management and strategy
• Assist with all aspects of discovery, including preparing discovery requests, objections, and responses, issuing subpoenas, and coordinating depositions
• Assist in the collection, review, and production of documents and electronic discovery
• Assist with deposition preparation, including compiling exhibits
• Prepare summaries of depositions, documents, and medical records
• Perform legal and non-legal research
• Prepare for and attend client meetings, document productions, depositions, hearings, and trials
• Assist with trial preparation, including identifying and marking exhibits, preparing outlines for direct and cross-examination, coordinating travel and resource needs, and preparing witnesses and experts to testify
• Take on additional projects as they arise

Requirements

• Two or more years of legal assistant, paralegal, or equivalent experience preferred; previous office or legal experience required
• Excellent written and verbal communication skills
• Exceptional attention to detail
• Highly organized, with the ability to manage multiple deadlines in a fast-paced environment
• Extensive computer proficiency, including Microsoft Office (Word, Excel, Outlook, and PowerPoint)