Legal Office Coordinator - In-Office Client Experience

Mackie Wolf Zientz & Mann, P.C. - TX, AR & TN; Little Rock (AR); On-site; USD 32,000 - 42,000; Full time

Job summary

Mackie Wolf Zientz & Mann is looking for an office coordinator to join our team to help keep our very busy office {and legal staff} in order!

Achieve Firm organizational efficiency by maintaining in-office administrative procedures and functionality, including incoming correspondence and communications for the Little Rock Office. This is a full-time, in-office position with standard business hours, Monday through Friday.

Qualifications

• High School Diploma or equivalent (higher education in business related field a plus).
• Minimum of 3 years strong reception/office support experience in a professional/corporate environment (mortgage banking experience a plus).
• Must be able to conduct professional telephone contact and accurate data entry in a high-volume environment.
• Proficient in MS Word, Excel, and PowerPoint.
• Must be PC literate and able to rapidly adapt to a variety of database systems.
• Strong communication skills (verbal, non-verbal and written).
• Competence in multi-tasking and organized environment where confidentiality is critical.

Responsibilities

• Coordinate administrative functions of the Little Rock office space, contacting building management timely for maintenance concerns.
• Ensure a personal and friendly experience for anyone coming into the office, maintaining complete accessibility in both availability and warmth of character: Check-in clients, guests, and others into building/floor per Firm’s security policy.
• Ensure office efficiency by maintaining appearance and functionality of all common areas, including maintenance of office equipment for uninterrupted function.
• Manage incoming correspondence to the Firm, including timely distribution of incoming mail (USPS, UPS and FEDEX).
• Coordinate with the Team to assist with outbound mail (USPS, UPS and FEDEX).
• Coordinate with the Team to assist with the copying, scanning and uploading of documents into the case management system.
• Maintain common office schedules, such as conference room schedules, kitchen clean-outs, moves, adds and changes to workstations, providing answers, resources and solutions as requested.
• Provide administrative support to additional departments as needed.

Skills

Reception experience

MS Word

MS Excel

PowerPoint

Data entry

Phone etiquette

Multitasking

Confidentiality

Education

HS Diploma

Tools

Database systems

Document management system

Microsoft Office

Job description

Mackie Wolf Zientz & Mann is looking for an office coordinator to join our team to help keep our very busy office {and legal staff} in order!

Achieve Firm organizational efficiency by maintaining in-office administrative procedures and functionality, including incoming correspondence and communications for the Little Rock Office. This is a full-time, in-office position with standard business hours, Monday through Friday.