Dynamic Office Coordinator for Busy Legal Team

Mackie Wolf Zientz Mann; Little Rock (AR); On-site; USD 36,000 - 48,000; Full time

Job summary

Mackie Wolf Zientz & Mann in Little Rock seeks an organized Office Coordinator to keep our busy office running smoothly. You will manage administrative tasks, incoming mail, scheduling and reception to ensure a professional client experience.

Responsibilities include coordinating daily office operations, handling mail shipments, maintaining conference room calendars, and supporting staff with document handling and case-management workflows.

Qualifications

• Prior experience in office administration.
• Strong organizational and multitasking skills.
• Professional communication with clients and staff.

Responsibilities

• Coordinate administrative functions of the Little Rock office.
• Check-in clients and guests per firm policy.
• Maintain appearance and functionality of common areas and equipment.
• Manage incoming correspondence and mail distribution.
• Coordinate outbound mail with the team.
• Assist with copying, scanning, and uploading documents into the case management system.
• Maintain conference room schedules and workstation moves/adds/changes.
• Provide administrative support to other departments as needed.

Skills

Administrative experience

Office coordination

Customer service

Communication

Tools

MS Office

Email management

Job description

Mackie Wolf Zientz & Mann in Little Rock seeks an organized Office Coordinator to keep our busy office running smoothly. You will manage administrative tasks, incoming mail, scheduling and reception to ensure a professional client experience.

Responsibilities include coordinating daily office operations, handling mail shipments, maintaining conference room calendars, and supporting staff with document handling and case-management workflows.