Legal Assistant (Onsite, up to $24/hour)

Ultimate Staffing; Clearwater (FL); On-site; USD 35,000 - 45,000; Full time

Job summary

A reputable law firm in Clearwater, FL, seeks a dependable and personable Legal Assistant. This role involves managing front desk responsibilities, providing vital administrative support, and ensuring effective communication among clients, attorneys, and staff. The ideal candidate will have legal office experience and excellent communications skills. This position is onsite, offering a full-time schedule from 9 am to 5 pm, Monday to Friday. Competitive applicants with legal experience in estate and probate law will excel in this collaborative environment.

Qualifications

• Three to five years of previous experience as a receptionist or in a client-facing administrative role, with one year of legal office experience.
• Excellent verbal and written communication skills are essential.
• Strong organizational and multitasking abilities must be demonstrated.
• A professional appearance and demeanor are expected.

Responsibilities

• Greet clients and visitors professionally and courteously.
• Answer and direct incoming phone calls and respond to basic inquiries.
• Schedule and confirm client appointments using legal practice management software.
• Assist with client intake and documentation as needed.
• Provide administrative support to legal staff, including copying, scanning, and filing.

Skills

Verbal communication skills

Written communication skills

Organizational abilities

Multitasking abilities

Professional appearance

Familiarity with legal terminology

Tools

Microsoft Office

Legal practice management software

Job description

Our client is an established, reputable estate and probate law firm that is committed to guiding individuals and families through some of life's most important legal matters with compassion, professionalism, and attention to detail. As their firm continues to grow, they are seeking a dependable and personable Legal Assistant to be the first point of contact for their clients. The Legal Assistant will play a key role in creating a welcoming and professional atmosphere in our office. You will manage front desk responsibilities, support daily administrative operations, and ensure seamless communication between clients, attorneys, and staff.

Key Responsibilities:

• Greet clients and visitors in a professional, courteous manner
• Answer and direct incoming phone calls and respond to basic inquiries
• Schedule and confirm client appointments using legal practice management software
• Manage mail, deliveries, and correspondence
• Maintain the tidiness of the reception area and conference rooms
• Assist with client intake and documentation as needed
• Provide administrative support to legal staff (copying, scanning, filing, etc.)
• Maintain confidentiality of client information at all times

Qualifications:

• Three to five years of previous experience as a receptionist or in a client-facing administrative role; one year legal office experience required
• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Professional appearance and demeanor
• Proficiency with Microsoft Office and office equipment
• Familiarity with legal terminology, especially estate and probate law, is a plus

Hours: 9am to 5pm, Monday to Friday

Location: Clearwater, FL 33756 (onsite only)

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.