Legal Litigation Assistant

Vaco; Columbus (OH); On-site; USD 36,000 - 52,000; Full time

Job summary

Vaco in Columbus, OH seeks an experienced administrative professional to support a busy legal practice. You will manage documents, calendars, files, and communications, ensuring accuracy and timeliness in a high-volume setting.

Responsibilities include transcribing attorney dictation, entering time charges, preparing invoices, and supporting trial prep such as exhibit binders and depositions. This role emphasizes organization and client coordination in a fast-paced environment.

Responsibilities

• Responds to requests with a sense of urgency; prioritizes work, monitors deadlines, and communicates the same to the assigned team.
• Composes or prepares documents and in/out correspondence for extremely high-volume practice(s).
• Transcribes dictation for heavy end user attorneys.
• Enters and reviews time charges for multiple attorneys.
• Creates, maintains, and retires files in accordance with internal policies.
• Dockets time sensitive dates per attorney’s specific requests.
• Assist with trial preparation including but not limited to formation of exhibit binders and coordinating depositions.
• Assist in managing client contacts, emails, and print documents as well as processing mail.
• Processes invoices for client disbursements and firm expenses for payment.
• File documents with courts as needed; maintain pleading file index
• Assist with work-related travel arrangements and submits receipts for same.
• Performs other administrative/clerical duties as assigned.

Job description

Duties & Responsibilities:

• Responds to requests with a sense of urgency; prioritizes work, monitors deadlines, and communicates the same to the assigned team.
• Composes or prepares documents and in/out correspondence for extremely high-volume practice(s).
• Transcribes dictation for heavy end user attorneys.
• Enters and reviews time charges for multiple attorneys.
• Creates, maintains, and retires files in accordance with internal policies.
• Dockets time sensitive dates per attorney’s specific requests.
• Assist with trial preparation including but not limited to formation of exhibit binders and coordinating depositions.
• Assist in managing client contacts, emails, and print documents as well as processing mail.
• Processes invoices for client disbursements and firm expenses for payment.
• File documents with courts as needed; maintain pleading file index
• Assist with work-related travel arrangements and submits receipts for same.
• Performs other administrative/clerical duties as assigned.