Legal Invoices & AP Specialist

Adams Street Partners; Chicago (IL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with employer match

Profit sharing

Flexible spending accounts

Paid parental leave

Paid time off

Commuter benefits

Disability insurance

Life insurance

Voluntary benefits

Job summary

Adams Street Partners in Chicago is seeking an Associate to join the Management Company Finance team. You will support accounts payable with a primary focus on legal invoices, including processing, coding, tracking, and coordinating approvals with Legal, Finance, and outside counsel.

The role also covers legal spend reporting, vendor follow-up, and participation in finance activities. A college degree and 3+ years of related experience are expected, with Concur and Intacct experience a plus.

Qualifications

• College graduate; coursework or degree in accounting, finance, business, legal studies, or a related field preferred.
• 3+ years of relevant experience in accounts payable, billing, invoice management, accounting operations, legal operations, or a related finance support role preferred.
• Prior experience with Concur required; experience with legal billing, matter management, invoice management tools, and/or Intacct preferred.
• Working knowledge of accounts payable processes, invoice coding, approval workflows, reconciliations, expense review, and supporting documentation standards.
• Strong Microsoft Office skills, including advanced Excel proficiency.
• Self-starter with strong organizational, analytical, communication, and follow-up skills.

Responsibilities

• Manage the legal invoice process within the Management Company Finance function, including invoice review, coding, approvals, processing, tracking, reconciliations, and related follow-up.
• Coordinate with Legal, Finance, internal business partners, outside counsel, and legal service providers to resolve invoice, coding, documentation, payment status, and vendor-related questions.
• Maintain accurate legal spend records, invoice trackers, vendor information, matter-level details, and related reporting files.
• Prepare recurring and ad hoc reporting related to legal invoices, legal spend, payment status, vendor activity, and other finance or operational metrics.
• Support the Firm’s accounts payable function, with emphasis on legal-related expenses, including invoice processing, expense review, payment documentation, reconciliations, and approval support.
• Participate in daily, monthly, and quarterly management company finance and accounting activities, including reconciliations and related follow-up as assigned.
• Support process improvements for legal invoice workflows, approval routing, coding, documentation, tracking, reporting, and vendor communication.
• Support the annual insurance renewal process and assist the Firm with related requests, documentation, and follow-up.
• Perform other ad hoc finance, accounts payable, legal invoice, and operational projects as assigned.

Skills

Excel proficiency

Analytical skills

Communication skills

Organizational skills

Education

Accounting/Finance/Business degree

Tools

Concur

Intacct

Invoice management tools

Job description

Adams Street Partners in Chicago is seeking an Associate to join the Management Company Finance team. You will support accounts payable with a primary focus on legal invoices, including processing, coding, tracking, and coordinating approvals with Legal, Finance, and outside counsel.

The role also covers legal spend reporting, vendor follow-up, and participation in finance activities. A college degree and 3+ years of related experience are expected, with Concur and Intacct experience a plus.