Associate, Accounts Payable

Adams Street Partners; Chicago (IL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with employer match

Profit sharing

Flexible spending accounts

Paid parental leave

Paid time off

Commuter benefits

Disability insurance

Life insurance

Voluntary benefits

Job summary

Adams Street Partners in Chicago is seeking an Associate to join the Management Company Finance team. You will support accounts payable with a primary focus on legal invoices, including processing, coding, tracking, and coordinating approvals with Legal, Finance, and outside counsel.

The role also covers legal spend reporting, vendor follow-up, and participation in finance activities. A college degree and 3+ years of related experience are expected, with Concur and Intacct experience a plus.

Qualifications

• College graduate; coursework or degree in accounting, finance, business, legal studies, or a related field preferred.
• 3+ years of relevant experience in accounts payable, billing, invoice management, accounting operations, legal operations, or a related finance support role preferred.
• Prior experience with Concur required; experience with legal billing, matter management, invoice management tools, and/or Intacct preferred.
• Working knowledge of accounts payable processes, invoice coding, approval workflows, reconciliations, expense review, and supporting documentation standards.
• Strong Microsoft Office skills, including advanced Excel proficiency.
• Self-starter with strong organizational, analytical, communication, and follow-up skills.

Responsibilities

• Manage the legal invoice process within the Management Company Finance function, including invoice review, coding, approvals, processing, tracking, reconciliations, and related follow-up.
• Coordinate with Legal, Finance, internal business partners, outside counsel, and legal service providers to resolve invoice, coding, documentation, payment status, and vendor-related questions.
• Maintain accurate legal spend records, invoice trackers, vendor information, matter-level details, and related reporting files.
• Prepare recurring and ad hoc reporting related to legal invoices, legal spend, payment status, vendor activity, and other finance or operational metrics.
• Support the Firm’s accounts payable function, with emphasis on legal-related expenses, including invoice processing, expense review, payment documentation, reconciliations, and approval support.
• Participate in daily, monthly, and quarterly management company finance and accounting activities, including reconciliations and related follow-up as assigned.
• Support process improvements for legal invoice workflows, approval routing, coding, documentation, tracking, reporting, and vendor communication.
• Support the annual insurance renewal process and assist the Firm with related requests, documentation, and follow-up.
• Perform other ad hoc finance, accounts payable, legal invoice, and operational projects as assigned.

Skills

Excel proficiency

Analytical skills

Communication skills

Organizational skills

Education

Accounting/Finance/Business degree

Tools

Concur

Intacct

Invoice management tools

Job description

Adams Street Partners (“Adams Street”) is a global private markets investment manager that has nearly $76 billion* in assets under management. The firm is 100% employee-owned, which fosters a positive and unique culture of collaboration, intellectual rigor, integrity, and a commitment to professional development. For the eighth year in a row, Adams Street was named one of Pension & Investments’ Best Places to Work in Money Management in 2025. Employees operate as a single global team, integrating the expertise of the firm’s investment professionals across five strategies: primary investments, secondary investments, growth equity, private credit, and co-investments. Adams Street is considered a private markets pioneer and was inducted into the Private Equity Hall of Fame in 2000. The firm was founded more than 50 years ago, and clients include leading public and corporate pension plans, foundations, endowments, insurance companies, registered investment advisors, and high net worth individuals worldwide. Adams Street has offices in Abu Dhabi, Austin, Beijing, Boston, Chicago, Hong Kong, London, Munich, Menlo Park, New York, Seoul, Singapore, Sydney, Tokyo and Toronto.

• As of June 30, 2026. Adams Street Partners’ methodology to calculate Assets Under Management (AUM) is based on fund net asset value (NAV), plus unfunded commitments, plus leverage, but excluding the effect of subscription lines of credit. The prior AUM methodology was based on investor commitments minus commitments to fully liquidated underlying partnerships. Such change in methodology was effective July 2026; however, for periods shown prior to December 31, 2025, Adams Street continues to use the previous methodology. This updated methodology more closely aligns with (i) the amount of assets managed on behalf of investors and (ii) the amount of capital available to make direct and/or partnership investments. Amounts stated by investment advisers in regulatory filings (“regulatory AUM”) have a prescribed methodology, which may, in some circumstances, differ from the methodology such adviser uses for other purposes, including marketing efforts. Additional information is available upon request. Adams Street is seeking an Associate to join the Management Company Finance team. This individual will support the Firm’s accounts payable activities, with a primary focus on legal invoice management. The Associate will be responsible for processing, reviewing, coding, tracking, reconciling, and coordinating approvals for legal invoices, while partnering closely with the Legal team, Finance, Accounts Payable, and outside counsel. The role will also support legal spend reporting, vendor follow-up, select finance and accounting activities, and the annual insurance renewal process. Responsibilities include, but are not limited to:
• Manage the legal invoice process within the Management Company Finance function, including invoice review, coding, approvals, processing, tracking, reconciliations, and related follow-up.
• Coordinate with Legal, Finance, internal business partners, outside counsel, and legal service providers to resolve invoice, coding, documentation, payment status, and vendor-related questions.
• Maintain accurate legal spend records, invoice trackers, vendor information, matter-level details, and related reporting files.
• Prepare recurring and ad hoc reporting related to legal invoices, legal spend, payment status, vendor activity, and other finance or operational metrics.
• Support the Firm’s accounts payable function, with emphasis on legal-related expenses, including invoice processing, expense review, payment documentation, reconciliations, and approval support.
• Participate in daily, monthly, and quarterly management company finance and accounting activities, including reconciliations and related follow-up as assigned.
• Support process improvements for legal invoice workflows, approval routing, coding, documentation, tracking, reporting, and vendor communication.
• Support the annual insurance renewal process and assist the Firm with related requests, documentation, and follow-up.
• Perform other ad hoc finance, accounts payable, legal invoice, and operational projects as assigned. Candidate

Requirements

We seek an individual who is self-disciplined, demonstrates creative thinking and has the following characteristics

• College graduate; coursework or degree in accounting, finance, business, legal studies, or a related field preferred.
• 3+ years of relevant experience in accounts payable, billing, invoice management, accounting operations, legal operations, or a related finance support role preferred.
• Prior experience with Concur required; experience with legal billing, matter management, invoice management tools, and/or Intacct preferred.
• Working knowledge of accounts payable processes, invoice coding, approval workflows, reconciliations, expense review, and supporting documentation standards.
• Strong Microsoft Office skills, including advanced Excel proficiency.
• Self-starter with strong organizational, analytical, communication, and follow-up skills; able to manage competing priorities and deadlines. We offer a competitive U.S. benefits package designed to support health, financial security, and work-life balance. Highlights include medical, dental, and vision coverage; a 401(k) with immediate vesting and employer match; profit sharing; flexible spending accounts (FSA); and paid parental leave, including adoption. Employees also receive generous paid time off, commuter benefits, employer-paid short- and long-term disability and life insurance, and access to additional voluntary benefits. Illinois Pay Transparency $60,000—$80,000 USD