Legal Intake Coordinator & Administrative Specialist

Fisher Phillips, LLP; Irvine (CA); Hybrid; USD 39,000 - 41,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) with profit sharing

Paid time off & holidays

Telehealth services

Job summary

Fisher Phillips, LLP in Irvine, CA seeks an experienced Administrative Assistant Intake Coordinator to support attorneys with new business intake, conflict checks, and engagement letters. The role emphasizes confidentiality, accuracy, and coordinating with legal staff.

The position requires an associate degree and 2+ years of administrative experience, preferably in a law firm, with proficiency in Word/Outlook/Excel/PowerPoint and familiarity with industry tools.

Qualifications

• Associat e degree and at least two years of administrative experience; three years in a law firm preferred.
• Proficiency in MS Word, Outlook, Excel, PowerPoint, and Adobe at intermediate to advanced levels.
• Familiarity with Intapp, iManage, Jira, Aderant, Chrome River, and Concur is a plus.

Responsibilities

• Coordinate and assist with opening confidential, high-priority new business intake requests for the Irvine office and PAGA audit matters.
• Process conflict check requests and accurately complete required forms.
• Prepare and submit intake documentation for new Irvine cases/matters and PAGA audit matters, ensuring compliance with firm conflict requirements.
• Ensure timely processing of new matter intake forms within Intapp and verify accuracy of New Business Information submissions.
• Draft and prepare engagement letters using designated templates.
• Communicate with attorneys and legal admin assistants regarding matter opening procedures and discrepancies.
• Support distribution of legal resource packets on current and emerging employment topics to clients and non-clients.
• Assist with firm event planning and coordination.
• Provide back-up support to Administration team, including Reception and Office Services.
• Support new hire onboarding and orientation.
• Manage multiple assignments simultaneously while maintaining professionalism and confidentiality.

Skills

Teamwork

Problem solving

Attention to detail

Multitasking

Education

Associate degree

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Adobe

Intapp

iManage

Jira

Aderant

Chrome River

Concur

Job description

Fisher Phillips, LLP in Irvine, CA seeks an experienced Administrative Assistant Intake Coordinator to support attorneys with new business intake, conflict checks, and engagement letters. The role emphasizes confidentiality, accuracy, and coordinating with legal staff.

The position requires an associate degree and 2+ years of administrative experience, preferably in a law firm, with proficiency in Word/Outlook/Excel/PowerPoint and familiarity with industry tools.