Legal Front Desk & Records Coordinator

T Mlaw; Richmond (VA); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Employer paid medical insurance

Dental and Vision insurance

401k plan with employer contributions

Paid leave and holidays

Paid parking

Job summary

ThompsonMcMullan, P.C. in Richmond, VA seeks a Front Desk Receptionist/Records Clerk to greet clients, manage the central filing system, and provide clerical support across the firm. The role is in-office, full-time, with an 8:00 AM–4:00 PM schedule and potential shift to 9:00 AM–5:00 PM when needed.

The position offers competitive salary ($35,000–$45,000) commensurate with experience, comprehensive benefits, and a supportive professional environment within a top law practice.

Qualifications

• 2–5 years of related work experience in a professional services firm.
• Outstanding interpersonal and verbal communication skills, courteous and professional.
• Ability to prioritize, multitask, and meet tight deadlines in a fast-paced environment.
• Demonstrates initiative and proactive, self-starter approach with minimal direction.
• Commitment to high standard of client service and being integral to a busy law practice.
• Team-oriented with a service mindset and professional demeanor.
• Strong organizational and time-management skills with attention to detail.
• Flexibility and adaptability to changing priorities.
• Ability to handle confidential client and firm information with discretion.
• Proficiency in Microsoft Office Suite.
• Ability to lift and carry up to 40 pounds.

Responsibilities

• Greet and direct clients and visitors; announce arrivals and validate parking.
• Answer, screen, and route calls courteously and promptly.
• Open and close the office; maintain tidy, well-stocked spaces.
• Monitor inventory; order and organize supplies; coordinate with vendors.
• Prepare and distribute the firm’s daily schedule; communicate changes.
• Schedule conferences and web meetings; ensure spaces are ready.

Skills

Interpersonal skills

Multitasking

Time management

Customer service

Microsoft Office

Tools

Microsoft Office Suite

Job description

ThompsonMcMullan, P.C. in Richmond, VA seeks a Front Desk Receptionist/Records Clerk to greet clients, manage the central filing system, and provide clerical support across the firm. The role is in-office, full-time, with an 8:00 AM–4:00 PM schedule and potential shift to 9:00 AM–5:00 PM when needed.

The position offers competitive salary ($35,000–$45,000) commensurate with experience, comprehensive benefits, and a supportive professional environment within a top law practice.