Legal Front Desk & Admin Specialist

WhitbeckBeglis; Virginia Beach (VA); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) plan

Paid time off

Paid holidays

Job summary

WhitbeckBeglis, PLLC in Virginia Beach, VA is seeking a Client Services Specialist to manage front desk operations, handle communications, schedule appointments, and provide administrative support to attorneys and paralegals.

The ideal candidate is personable, detail-oriented, and thrives in a fast-paced environment. This on-site role requires strong organizational skills and professional client interactions.

Qualifications

• High school diploma or GED required; 1–3 months related experience or equivalent preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong administrative and organizational skills.
• Excellent phone etiquette and communication skills.
• High level of attention to detail.
• Ability to multitask and work independently.

Responsibilities

• Serve as the first point of contact by managing front desk operations and greeting clients professionally
• Answer and direct incoming phone calls with professionalism and efficiency
• Schedule appointments and manage attorney calendars
• Provide administrative support to attorneys and paralegals as needed
• Process payments accurately and in a timely manner
• Maintain office supplies and coordinate restocking as needed
• Maintain workflow activities and assist team members where needed
• Collaborate with legal staff to ensure smooth day-to-day operations
• Deliver excellent customer service, particularly when assisting clients in sensitive situations

Skills

Microsoft Office

Front desk operations

Scheduling appointments

Administrative support

Customer service

Education

High school diploma or GED

Tools

CRM software

Job description

WhitbeckBeglis, PLLC in Virginia Beach, VA is seeking a Client Services Specialist to manage front desk operations, handle communications, schedule appointments, and provide administrative support to attorneys and paralegals.

The ideal candidate is personable, detail-oriented, and thrives in a fast-paced environment. This on-site role requires strong organizational skills and professional client interactions.