Legal Administrative Assistant

WhitbeckBeglis; Leesburg (VA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Employer-paid life insurance

Disability insurance

401(k) retirement plan

Paid time off

Job summary

WhitbeckBeglis, PLLC in Leesburg, Virginia seeks a Legal Administrative Assistant to provide administrative and case support to attorneys and help ensure smooth office operations and client service.

This role requires handling client intake, scheduling, document preparation, file management, and professional communication with clients, courts, and colleagues, all while maintaining confidentiality and accuracy.

Qualifications

• At least 2 years of administrative, legal administrative, or related professional experience.
• Previous experience in a law firm or legal environment is preferred.
• Strong proficiency with Microsoft 365, including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Provide administrative and clerical support to attorneys and the office
• Assist with the initial client intake process, including gathering and organizing information for attorneys
• Prepare and send routine and template-based client communications
• Manage attorney calendars, including hearings, deadlines, meetings, and appointments
• Organize and maintain electronic and physical case files
• Assist with preparation, formatting, and organization of legal documents, pleadings, correspondence, and other case materials
• Maintain pleadings, discovery, and other case-related indexes and records
• Assist attorneys with document preparation and other case-related administrative tasks
• Communicate professionally with clients, attorneys, courts, and other parties as needed
• Monitor deadlines and follow up on outstanding tasks or information
• Maintain office supplies and assist with general office operations
• Provide support with special projects and other administrative duties as needed

Skills

Communication skills

Organization

Time management

Multitasking

Confidentiality

Customer service

Tools

Microsoft 365

Outlook

Word

Excel

PowerPoint

Job description

WhitbeckBeglis, PLLC is a growing family law firm with offices across multiple states. Our attorneys focus on complex family law matters, including divorce, child custody, spousal support, education law, and mental health law.

We are seeking a Legal Administrative Assistant to join our Leesburg, Virginia office. This position provides administrative and case support to attorneys and plays an important role in ensuring the office and day-to-day client service operations run smoothly.

Responsibilities

• Provide administrative and clerical support to attorneys and the office
• Assist with the initial client intake process, including gathering and organizing information for attorneys
• Prepare and send routine and template-based client communications
• Manage attorney calendars, including hearings, deadlines, meetings, and appointments
• Organize and maintain electronic and physical case files
• Assist with preparation, formatting, and organization of legal documents, pleadings, correspondence, and other case materials
• Maintain pleadings, discovery, and other case-related indexes and records
• Assist attorneys with document preparation and other case-related administrative tasks
• Communicate professionally with clients, attorneys, courts, and other parties as needed
• Monitor deadlines and follow up on outstanding tasks or information
• Maintain office supplies and assist with general office operations
• Provide support with special projects and other administrative duties as needed

Qualifications

• At least 2 years of administrative, legal administrative, or related professional experience
• Previous experience in a law firm or legal environment is preferred
• Strong proficiency with Microsoft 365, including Outlook, Word, Excel, and PowerPoint
• Excellent written and verbal communication skills
• Highly organized with exceptional attention to detail
• Ability to manage multiple priorities, deadlines, and tasks in a fast-paced environment
• Strong time-management and task-prioritization skills
• Professional, dependable, and responsive
• Ability to handle confidential and sensitive information with discretion
• Strong customer service skills and a professional demeanor
• Ability to work independently while also contributing effectively as part of a team

Benefits

WhitbeckBeglis offers a comprehensive benefits package, which may include:

• Medical insurance
• Dental insurance
• Vision insurance
• Employer-paid life insurance
• Disability insurance
• 401(k) retirement plan
• Paid time off

WhitbeckBeglis, PLLC is an Equal Opportunity Employer and participates in E-Verify.