Client Services Specialist

WhitbeckBeglis; Virginia Beach (VA); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical, dental, vision

401(k) plan

Paid time off

Paid holidays

Job summary

WhitbeckBeglis, PLLC in Virginia Beach, VA is seeking a Client Services Specialist to manage front desk operations, handle communications, schedule appointments, and provide administrative support to attorneys and paralegals.

The ideal candidate is personable, detail-oriented, and thrives in a fast-paced environment. This on-site role requires strong organizational skills and professional client interactions.

Qualifications

• High school diploma or GED required; 1–3 months related experience or equivalent preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Strong administrative and organizational skills.
• Excellent phone etiquette and communication skills.
• High level of attention to detail.
• Ability to multitask and work independently.

Responsibilities

• Serve as the first point of contact by managing front desk operations and greeting clients professionally
• Answer and direct incoming phone calls with professionalism and efficiency
• Schedule appointments and manage attorney calendars
• Provide administrative support to attorneys and paralegals as needed
• Process payments accurately and in a timely manner
• Maintain office supplies and coordinate restocking as needed
• Maintain workflow activities and assist team members where needed
• Collaborate with legal staff to ensure smooth day-to-day operations
• Deliver excellent customer service, particularly when assisting clients in sensitive situations

Skills

Microsoft Office

Front desk operations

Scheduling appointments

Administrative support

Customer service

Education

High school diploma or GED

Tools

CRM software

Job description

Client Services Specialist WhitbeckBeglis, PLLC has an immediate opening for a Client Services Specialist to join our team at our Virginia Beach, Virginia office. This role is responsible for managing front desk operations, handling incoming communications, scheduling appointments, and providing administrative support to attorneys and paralegals. The ideal candidate is personable, detail-oriented, and thrives in a fast-paced environment.

Description

Client Services Specialist WhitbeckBeglis, PLLC has an immediate opening for a Client Services Specialist to join our team at our Virginia Beach, Virginia office. This role is responsible for managing front desk operations, handling incoming communications, scheduling appointments, and providing administrative support to attorneys and paralegals. The ideal candidate is personable, detail-oriented, and thrives in a fast-paced environment.

Key Responsibilities

• Serve as the first point of contact by managing front desk operations and greeting clients professionally
• Answer and direct incoming phone calls with professionalism and efficiency
• Schedule appointments and manage attorney calendars
• Provide administrative support to attorneys and paralegals as needed
• Process payments accurately and in a timely manner
• Maintain office supplies and coordinate restocking as needed
• Maintain workflow activities and assist team members where needed
• Collaborate with legal staff to ensure smooth day-to-day operations
• Deliver excellent customer service, particularly when assisting clients in sensitive situations

Requirements

• High school diploma or general education degree (GED) required; 1–3 months of related experience or equivalent combination of education and experience preferred
• Proficiency in Microsoft Office (Word, Excel, and Outlook)
• Strong administrative and organizational skills
• Excellent phone etiquette and communication skills
• High level of attention to detail
• Ability to multitask and work independently
• Positive, outgoing demeanor with a professional presence
• Ability to perform effectively in a fast-paced, high-pressure environment
• Interest in the legal profession and a strong desire to help others

Physical Demands

The physical demands described here are representative of those required to successfully perform the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Regularly required to sit; use hands to handle or feel; reach with hands and arms; and talk or hear
• Frequently required to walk; occasionally required to stand, stoop, kneel, crouch, or crawl
• Must be able to frequently lift and/or move up to 10 pounds and occasionally up to 25 pounds
• Specific vision abilities include close and distance vision

Benefits

• Comprehensive benefits package (medical, dental, vision, life, short-term and long-term disability)
• 401(k) plan
• 14 days of accrued paid time off annually
• 12 paid holidays per year

WhitbeckBeglis, PLLC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.